Purchasing Assistant

Retail Technology Group, Inc.; Missouri; Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Remote-eligible

Hybrid schedule

Job summary

Retail Technology Group, Inc. in Missouri is seeking a Purchasing Assistant to support the Purchasing Manager and department. You will manage purchase orders, vendor communications, and reporting while ensuring accuracy and timely delivery.

The role requires excellent data entry, MS Office skills, NetSuite experience, and the ability to work in a hybrid remote office. A four-year combination of education and experience is expected.

Qualifications

• Advanced data entry skills with high accuracy.
• Proficient in Microsoft 365; advanced Word and Excel.
• Strong remote/virtual communication abilities.
• ERP experience – NetSuite preferred.
• Excellent written and oral communication; analytical skills.
• Detail oriented and highly organized.
• Ability to meet deadlines and manage priorities.
• Team player with proactive approach.

Responsibilities

• Confirm receipt of purchase orders and resolve discrepancies.
• Track POs from order to delivery and inform stakeholders of issues.
• Expedite POs as directed by Purchasing Manager or policy.
• Create customer owned bulk purchase orders.
• Create purchase orders as requested by Purchasing Manager.
• Report out-of-stock inventory to internal stakeholders daily.
• Create new items; gather data, specs, documents.
• Maintain and update master item data.
• Assist warranty in processing returns via external vendor sites.
• Assist with projects: pricing, new items, reports, expediting orders.
• Review invoicing discrepancies with Accounts Payable.
• Process NetSuite reports and export to Excel; deliver as scheduled.
• Perform other duties as assigned.

Skills

Data Entry

Accuracy

Microsoft 365

Word & Excel

Remote/Virtual communication

Analytical Skills

Detail Oriented

Team Player

Communication Skills

Prioritization

Education

Bachelor’s Degree or equivalent

Tools

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Assistant

Regular Full Time Clerical Feton, MO, US

5 days ago Requisition ID: 1129

Salary Range: $18.00 To $20.00 Hourly

JOB DESCRIPTION

Position Title

Purchasing Assistant

Reports To

Purchasing Manager

FLSA Status

Non-Exempt

Salary Grade Level

Job Description Summary

The Purchasing Assistant (PA) will provide administrative support to the Purchasing Manager and the Purchasing Department. This position will be responsible for administrative clerical duties, daily communication with vendors for purchase order expediting, facilitating interoffice department communications and providing purchasing support for new and existing projects.

• Confirm receipt of purchase orders and resolve any discrepancies
• Track purchase orders from order placement to delivery and notify stakeholders of issues as appropriate
• Expedite purchase orders at the direction of the Purchasing Manager or per established policy
• Create all Customer Owned Bulk purchase orders
• Create purchase orders as requested by Purchasing Manager
• Report out-of-stock inventory to internal stakeholders daily
• Create new items upon request, gather supporting data, specifications, and documents
• Maintain and update master item data to established company guidelines and standards
• Assist warranty department in processing returns using external vendor websites, expediting supplier return purchase orders, closing of warranty documents per established guidelines as appropriate
• Assist with new and existing projects, including requests for special pricing, creating new items and reports, and expediting purchase orders for rollout schedules
• Review all invoicing discrepancies with Accounts Payable and assist in resolution
• Process reports in NetSuite and export to Excel, deliver to appropriate stakeholders on established schedule or for as needed requests
• Perform other job duties as assigned

To perform this job successfully, the incumbent must be able to perform each of the essential job duties listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Competencies

• Strategic Thinking
• Problem Solving/Analysis
• Business Acumen
• Proactive Initiative
• Decision Making

Q ualifications/Basic Job Requirements

• Advanced Data Entry Skills
• High Level of Accuracy
• Proficient in Microsoft 365
• Advanced skills in Microsoft Word and Excel
• Proficient in remote/virtual communication
• ERP Experience – NetSuite preferred
• Advanced Written and Oral Communication Skills
• Advanced Analytical Skills
• Detail Oriented & Highly Organized
• Ability to meet deadlines and administer a task priority listing based on company needs
• Ability to work in a team environment

Success Factors

Reliability & Strong Work Ethic

Time Management

Team Player

Self-Motivated & Proactive

Organizational Skills

Technical Acumen

Detail Oriented with High Level of Accuracy

Communication Skills

Critical Thinking

Education and Experience

Bachelor’s Degree in a related field, or an equivalent combination of education and job experience totaling four or more years

Working Conditions

This position is remote-eligible and operates on a hybrid schedule, with time split between an approved remote work location and a standard open office environment. Remote work requires a reliable high-speed internet connection and a workspace suitable for confidential business activity.

Physical Demands

While performing the duties of this job, whether on site or in an approved remote work location, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.