Purchasing Assistant

Floors Etc; Mays Chapel (MD); On-site; USD 40,000 - 54,000; Full time

Job summary

Floors Etc is seeking a Purchasing Assistant to support project teams and the warehouse by ensuring accurate material orders, confirming lead times, and ensuring materials are available at installation. This on-site role at 9603 Deereco Road, Timonium, MD requires attention to detail, strong organization, and the ability to manage high-volume purchasing processes.

Responsibilities include PO preparation, supplier coordination, lead-time monitoring, and maintaining accurate records.

Qualifications

• Strong organizational and time management skills.
• Patience to deal with interruptions while maintaining focus.
• Flexible, able to adapt to daily requests as business needs dictate.
• Customer-centric and committed to exceeding expectations.
• Effective written and verbal communication with internal and external stakeholders.
• Ability to see a job or project through to completion.
• Works well independently with a team-first attitude.

Responsibilities

• Communicate with Project Managers and Sales regarding orders, schedules, and delivery estimates.
• Prepare and review purchase orders for accuracy.
• Confirm quantities with suppliers after issuing POs.
• Send POs to suppliers and expedites orders as needed.
• Monitor lead times to align delivery with project needs.
• Maintain Material Status reporting for PMs and clients, flagting schedule risks as needed.
• Coordinate delivery of containers to the facility and record pricing/notes in the system.
• Process returns/damages claims and source alternate suppliers for materials.

Job description

Purpose: The Purchasing Assistant will hold an integral/critical role within our organization. Our projects teams and warehouse will rely on this person to ensure materials are ordered accurately; lead times are confirmed and materials are available at the time of installation. This is a high-volume position that requires intense focus, a high degree of organization and a solid understanding of our business.

Essential Key Functions and Accountabilities: (Responsibilities and major tasks performed)

• Communicate with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, estimated times of delivery, etc.
• Prepares and reviews purchase orders for accuracy.
• Confirm all quantities with suppliers after issuing POs.
• Send POs to suppliers; monitors and expedites orders when required.
• Monitors lead times to ensure orders are received as close to the time of need as possible. Tracks timeframes as necessary.
• Owns the Material Status reporting relied upon by Project Management and clients, exercising judgment about what information is material to communicate and when to flag schedule risk.
• Order, coordinate delivery of containers to our facility as required.
• Ensure notes are entered in the purchasing system regarding pricing, conversations, emails, etc. for reference and reconciliation later.
• Process claims as needed for returns, damages.
• Source other suppliers’ materials and pricing as necessary to ensure products availability.
• Evaluates and selects freight and transportation methods — ground, rail, air, container — weighing cost against delivery requirements and authorizes the chosen option.

Requirements

This position is on site at 9603 Deereco Road, Timonium, MD

Experience and Education Required:

• High School Diploma or GED
• 1+ years of experience in purchasing, procurement, inventory or order entry
• Flooring industry experience

Proficient in Microsoft Office (especially Excel, Powerpoint a plus).

Required Skills and Qualifications:

• Strong organizational and time management skills.
• Patience to deal with interruptions while maintaining focus to avoid mistakes.
• Flexible. Willing to work with requests throughout each day as job needs dictate.
• Customer centric and a desire to exceed expectations.
• Ability to communicate effectively with internal stakeholders and external suppliers.
• Ability to see a job or project through to final completion.
• Strong written and verbal communication skills
• Functions well independently but has a positive, team first attitude / mindset.

Working Conditions:

Associates work in an office environment.