Purchasing Assistant

Floors Etc.; Timonium (MD); On-site; USD 55,000 - 65,000; Full time

Job summary

This on-site role requires strong organization, attention to detail, and the ability to manage high-volume purchasing tasks with suppliers, PMs, and internal teams.

Qualifications

• High School Diploma or GED required; experience in purchasing/procurement preferred.
• Experience in flooring industry is a plus.
• Proficient with Microsoft Office; Excel is especially important.

Responsibilities

• Coordinate with Project Managers and Sales on orders, lead times and delivery scheduling.
• Prepare and review purchase orders for accuracy.
• Confirm quantities with suppliers after issuing POs.
• Send POs to suppliers and expedite orders as needed.
• Monitor lead times and flag schedule risks.
• Own Material Status reporting for PMs and clients.
• Coordinate delivery of containers to the facility.
• Document pricing and communications in the purchasing system.
• Process returns and claims as needed.
• Source alternate suppliers for materials.
• Evaluate freight methods and authorize options.

Skills

Strong organizational skills

Time management

Patience under interruptions

Flexible

Customer-centric

Effective communication

Independent with team mindset

Education

High School Diploma or GED

1+ years of purchasing/procurement experience

Flooring industry experience

Tools

Microsoft Excel

PowerPoint

Job description

Description

Job Type

Full-time

Description

Purpose

The Purchasing Assistant will hold an integral/critical role within our organization. Our projects teams and warehouse will rely on this person to ensure materials are ordered accurately; lead times are confirmed and materials are available at the time of installation. This is a high-volume position that requires intense focus, a high degree of organization and a solid understanding of our business.

Essential Key Functions and Accountabilities: (Responsibilities and major tasks performed)

• Communicate with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, estimated times of delivery, etc.
• Prepares and reviews purchase orders for accuracy.
• Confirm all quantities with suppliers after issuing POs.
• Send POs to suppliers; monitors and expedites orders when required.
• Monitors lead times to ensure orders are received as close to the time of need as possible. Tracks timeframes as necessary.
• Owns the Material Status reporting relied upon by Project Management and clients, exercising judgment about what information is material to communicate and when to flag schedule risk.
• Order, coordinate delivery of containers to our facility as required.
• Ensure notes are entered in the purchasing system regarding pricing, conversations, emails, etc. for reference and reconciliation later.
• Process claims as needed for returns, damages.
• Source other suppliers’ materials and pricing as necessary to ensure products availability.
• Evaluates and selects freight and transportation methods — ground, rail, air, container — weighing cost against delivery requirements and authorizes the chosen option.

Requirements

This position is on site at 9603 Deereco Road, Timonium, MD

Experience And Education Required

• High School Diploma or GED
• 1+ years of experience in purchasing, procurement, inventory or order entry
• Flooring industry experience

Proficient in Microsoft Office (especially Excel, Powerpoint a plus).

Required Skills And Qualifications

• Strong organizational and time management skills.
• Patience to deal with interruptions while maintaining focus to avoid mistakes.
• Flexible. Willing to work with requests throughout each day as job needs dictate.
• Customer centric and a desire to exceed expectations.
• Ability to communicate effectively with internal stakeholders and external suppliers.
• Ability to see a job or project through to final completion.
• Strong written and verbal communication skills
• Functions well independently but has a positive, team first attitude / mindset.

Working Conditions:

Associates work in an office environment.

Salary Description

55,000 - 65,000