Purchasing Assistant

CDM Service Group, Inc.; Elmhurst (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

CDM Service Group, Inc. in Elmhurst, IL is seeking a Purchasing Assistant to support procurement activities for project teams. The role focuses on pricing, vendor coordination, purchase orders, and inventory control to ensure timely material deliveries.

You will work under the Purchasing Manager, maintain vendor relationships, and help with documentation and records while adhering to company policies.

Qualifications

• Experience with purchasing, inventory control, and office administration preferred.
• Familiarity with construction materials, tools, and trades is a plus.
• Ability to communicate effectively with vendors, suppliers, and internal customers.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in maintaining current pricing on all materials.
• Support the Purchasing Manager in obtaining pricing and quotations from vendors.
• Assist in maintaining positive working relationships with vendors and suppliers.
• Review and process material requests from project teams and coordinate with the Purchasing Manager as needed.
• Prepare and maintain purchasing documentation, purchase orders, and related records.
• Coordinate and track material orders and deliveries to jobsites.
• Assist with maintaining accurate inventory records of equipment, tools, and materials.
• Process purchases of small tools, supplies, and other approved items as directed by the Purchasing Manager.
• Assist in maintaining warehouse organization and inventory control procedures.
• Track and verify material receipts, packing slips, and vendor invoices.
• Communicate with vendors regarding order status, delivery schedules, and product availability.
• Maintain purchasing files, vendor records, and pricing databases.
• Assist with coordinating equipment and small tool repairs and maintenance records.
• Support field personnel with material and equipment requests and communicate updates regarding order status.
• Attend and participate in all required company training programs.
• Conform to all company policies and procedures.
• Other duties as assigned.

Skills

Business Acumen

Collaboration

Communication Proficiency

Attention to Detail

Ethical Practice

Quality/Compliance

Relationship Management

Technical Capacity

Time Management

Organization Skills

Tools

Microsoft Office

Job description

Purchasing Assistant - Emlhurst, IL - $50,000-$60,000

Essential Functions

• Assist in maintaining current pricing on all materials.
• Support the Purchasing Manager in obtaining pricing and quotations from vendors.
• Assist in maintaining positive working relationships with vendors and suppliers.
• Review and process material requests from project teams and coordinate with the Purchasing Manager as needed.
• Prepare and maintain purchasing documentation, purchase orders, and related records.
• Coordinate and track material orders and deliveries to jobsites.
• Assist with maintaining accurate inventory records of equipment, tools, and materials.
• Process purchases of small tools, supplies, and other approved items as directed by the Purchasing Manager.
• Assist in maintaining warehouse organization and inventory control procedures.
• Track and verify material receipts, packing slips, and vendor invoices.
• Communicate with vendors regarding order status, delivery schedules, and product availability.
• Maintain purchasing files, vendor records, and pricing databases.
• Assist with coordinating equipment and small tool repairs and maintenance records.
• Support field personnel with material and equipment requests and communicate updates regarding order status.
• Attend and participate in all required company training programs.
• Conform to all company policies and procedures.
• Other duties as assigned.

Supervisory Responsibilities

This position has no direct reports

Competencies

• Business Acumen
• Collaboration
• Communication Proficiency
• Attention to Detail
• Ethical Practice
• Quality/Compliance
• Relationship Management
• Technical Capacity
• Time Management and Priority Setting
• Organization Skills

Education And Experience

• Knowledge of Windows applications, including Microsoft Office and other operating software.
• Knowledge of purchasing, inventory control, and office administration practices preferred.
• Knowledge of construction industry materials, tools, and accompanying trades preferred.
• Ability to communicate effectively with vendors, suppliers, and internal customers.
• Strong organizational skills and attention to detail.

Work Environment

• Office Environment- This position operates in a professional office environment and is not exposed to adverse environmental conditions. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. No PPE is required.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Travel Requirements

There is minimal or no travel required in this position.

EEO and Accommodation Statement

The Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any type to afford equal employment opportunity to employees and applicants without regard to race; protected age; religion; color; sex (including pregnancy, gender identity, and sexual orientation); disability; veteran status; national origin; genetic information; or any other protected class. Individuals who require accommodation in the job application process for a posted position will need to contact the CDMSG Human Resources Department with your accommodation request.