Purchasing Assistant

Suburban Enterprises, Inc.; Appleton (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Team Member Ownership

Safety commitment

Career growth

Continuous learning

Collaborative culture

Comprehensive benefits

Job summary

Suburban Enterprises, Inc. is seeking a Purchasing Assistant to support the purchasing team by maintaining records, tracking orders and coordinating inventory transactions.

You will collaborate with accounts payable and internal stakeholders to resolve invoice discrepancies and ensure timely procurement. The ideal candidate has a GED or high school diploma, 1–3 years purchasing experience, and familiarity with ERP or inventory software.

Qualifications

• High school diploma or GED required.
• 1–3 years purchasing experience and/or training.
• Familiarity with ERP and/or inventory software.
• Experience in the use of a PC and Microsoft Word and Excel software, as well as the Internet.
• Associate or bachelor’s degree in business, supply chain or related field preferred.

Responsibilities

• Enter and maintain accurate order, purchasing, and inventory data in company systems.
• Process order acknowledgements and review to ensure accuracy and completeness.
• Process inventory requests related to field and machine moves.
• Monitor and maintain accurate inventory records.
• Track supplier shipments and follow up on purchase orders to ensure timely delivery.
• Coordinate material returns and ensure timely pickup and credit processing.
• Partner with Accounts Payable to investigate and resolve invoice discrepancies.
• Assist with supplier performance evaluations.
• Maintain accurate records and documentation for all quoting projects.
• Support Purchasing team as needed to ensure efficient operations.

Skills

Attention to detail

MS Word

MS Excel

Education

GED or High School Diploma

Associate or Bachelor’s in Business/Supply Chain

Tools

ERP software

Inventory software

Job description

Take Ownership of Your Career and Shape Your Future!

Are you ready to become an Employee Owner? At Suburban Enterprises, you not only work for the company you own the company! The ideal candidate is happy where he/she is currently employed but is interested in a more self-directed work environment, increased responsibility, and the opportunity to grow into additional roles. We would like to hire someone interested in a career, not a job, who wants to do the work and be recognized for a job well done!

The Role – Purchasing Assistant

The Purchasing Assistant provides administrative and operational support to the Purchasing team by maintaining accurate purchasing records, monitoring orders, coordinating inventory transactions, resolving supplier and invoice issues. This role plays a key part in ensuring timely procurement, accurate inventory management, and effective communication between suppliers, purchasing, accounts payable, and internal stakeholders.

What You'll Do

• Enter and maintain accurate order, purchasing, and inventory data in company systems.
• Process order acknowledgements and review to ensure accuracy and completeness.
• Process inventory requests related to field and machine moves.
• Monitor and maintain accurate inventory records.
• Track supplier shipments and follow up on purchase orders to ensure timely delivery.
• Coordinate material returns and ensure timely pickup and credit processing.
• Partner with Accounts Payable to investigate and resolve invoice discrepancies.
• Assist with supplier performance evaluations.
• Maintain accurate records and documentation for all quoting projects.
• Support Purchasing team as needed to ensure efficient operations.

What You Bring (Required Experience)

• High school diploma or general education degree (GED) required
• 1-3 years of purchasing experience and/or training
• Familiarity with ERP and/or inventory software
• Experience in the use of a PC and Microsoft Word and Excel software, as well as the Internet

Bonus Points For (Preferred Experience)

• Associate or bachelor’s degree in business, supply chain or related field preferred

What We Offer – Why Choose Suburban Enterprises?

• Team Member Ownership: Work for a company where your contributions directly impact your future
• Commitment to Safety: Safety isn’t just a priority; it’s our promise to you and your family
• Career Growth: This isn't just a job - it's a career path with opportunities for advancement
• Continuous Learning: Investment in your professional development
• Collaborative Culture: Work with a team that values respect, integrity, and excellence
• Comprehensive Benefits: Competitive pay, ESOP, 401(K) with employer match, and no healthcare premium increases for 4 years

We are an equal opportunity employer.