Purchasing and Spirit Store Manager

St. John’s School - Faith and Virtue; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

St. John’s School - Faith and Virtue in New York seeks a Purchasing and Spirit Store Manager to oversee Spirit Store operations and campus-wide purchasing. This role requires an Associate’s Degree (Bachelor’s preferred) and four years of relevant experience. The ideal candidate will possess strong organizational, customer service, and communication skills, along with proficiency in Microsoft Office. The position is an 11-month role with one month off in the summer, ensuring successful inventory management and coordination with school faculty.

Qualifications

• Minimum of an Associate’s Degree; Bachelor’s Degree preferred.
• Four years’ relevant work experience in a Spirit/Bookstore environment or retail management.
• Demonstrated analytical skills and financial acumen.

Responsibilities

• Oversee planning and purchasing of Spirit Store operations.
• Maintain centralized purchasing process for campus requisitions.
• Supervise the Spirit Store Associate and assist as necessary.

Skills

Organizational skills

Customer service

Communication skills

Analytical skills

Problem-solving skills

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Job description

Job Summary

Under direct supervision of the Chief Finance and Operations Officer (the “CFOO”), the Purchasing and Spirit Store Manager (the “Manager”) oversees planning and purchasing of Spirit Store operations. In addition to managing the Spirit Store, this position serves as the central control for all purchasing on campus. This is an 11-month position with one month off in the summer, unless School needs arise.

Primary Responsibilities

• Maintain a centralized purchasing process for campus-wide requisitions, ensuring proper approvals and needs are met.
• Ensure the integrity of all aspects of inventory management:
• Maintain product knowledge and apprise CFOO of inventory fluctuations.
• Establish and adhere to the inventory approval process for new or special-order items.
• Maintain knowledge of the functionality of the point of sale, inventory management, and online ordering software.
• Coordinate the pricing of items with the CFOO, code invoices with appropriate G/L account, and forward to Accounts Payable for approval.
• Maintain physical inventory counts annually and periodically as requested by the Business Office.
• Prepare all necessary reporting and reconciliations for the Business Office.
• Supervise the Spirit Store Associate and assist in the Spirit Store, as necessary.
• Act as liaison between faculty and online book vendors to ensure accurate and timely setup of the textbook sales.
• Act as liaison between faculty and uniform supplier to ensure correct uniform inventory is available for student purchase.
• Work during special events held outside of normal operational hours, as needed.

Requirements / Qualifications

• Minimum of an Associate’s Degree required; Bachelor’s Degree preferred.
• Four years’ relevant work experience which demonstrates the ability to work successfully in a Spirit/Bookstore Store environment; retail management experience a plus.
• Effective organizational, time-management and problem-solving skills.
• Strong customer service and communication skills.
• Demonstrated analytical skills and financial acumen.
• Proficient in Microsoft Office, including Word and Excel.
• Detail oriented with ability to work independently and oversee projects through successful completion.
• Establishes, enhances, and maintains positive, responsive relationships with the School community including school administration, faculty and staff. Resolves complex issues on an as needed basis. Demonstrates an understanding of and commitment to the School mission.

Physical Requirements

• This position requires walking, hearing, speaking, and standing to interact with customers.
• The employee in this position must be able to lift up to 40 pounds and stock bookstore/spirit merchandise, including, but not limited to, lifting heavy boxes in receiving and placing inventory, and climbing ladders to shelve inventory.