Purchasing and Inventory Coordinator

Gene Ptacek & Son Fire Equipment; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a proactive Purchasing and Inventory Coordinator to enhance operations across various divisions. This role is pivotal in managing vendor relationships, overseeing purchasing processes, and maintaining inventory control. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational skills and an ability to multitask effectively. Join a team that values reliability and attention to detail, contributing to the seamless logistics of essential fire equipment. If you are passionate about inventory management and enjoy a collaborative atmosphere, this opportunity is tailored for you.

Qualifications

• 3+ years of experience in purchasing and inventory control.
• Strong attention to detail and organizational skills required.

Responsibilities

• Manage purchases and vendor relationships across multiple divisions.
• Conduct daily inventory checks and maintain optimal stock levels.
• Ensure a clean and safe warehouse environment.

Skills

Verbal and written communication

Organizational skills

Customer service

Time management

Problem-solving

Analytical thinking

Multitasking

Education

High school diploma or GED

Associate’s degree

Tools

Inventory systems

Job description

Position:Purchasing and Inventory Coordinator

Location: Brooklyn, OH

Job Id:133

# of Openings:0

Job Overview:

We are seeking a highly organized and proactive Purchasing & Inventory Coordinator to join our team. This role is critical to supporting our operations across multiple divisions, including alarms, systems, and portable fire equipment. The ideal candidate will be responsible for purchasing, vendor management, inventory control, and warehouse operations while providing exceptional internal support and maintaining accurate and efficient logistics.

Key Responsibilities:

Manage purchases across multiple divisions, consolidating orders to reduce freight costs.

Source hard-to-find and obsolete parts using technical resources and vendor research.

Support inside sales by quoting customers and tracking Work and Purchase Orders.

Update product and material costs daily in the Service Manager system.

Maintain and build strong vendor relationships with regular follow-ups.

Inventory Management

Lead the bi-annual physical inventory for GPS and Sandusky locations.

Track inventory transactions, including shipments and returns, with accurate reporting.

Conduct daily inventory checks and maintain optimal stock levels.

Rotate perishable truck items bi-annually and restock extinguisher trucks.

Process product returns and RMAs, and monitor inventory credits and discrepancies.

Warehouse Operations

Receive and organize incoming shipments and maintain updated order records.

Ensure a clean, organized, and safe warehouse environment.

Manage shipping logistics, including BOMs, labels, and secure packaging.

Properly discharge and recycle used cartridges.

Deliver parts to field technicians as needed.

Complete truck sheets and update related Work Orders.

General Duties

Review order acknowledgments to ensure accuracy.

File claims for missing or damaged materials.

Perform additional duties as assigned by leadership.

Maintain consistent and reliable attendance.

Qualifications:

Required Skills:

Strong verbal and written communication skills

Excellent organizational skills and attention to detail

High-level customer service and interpersonal abilities

Strong time management and prioritization skills

Proficiency with basic math and inventory systems

Problem-solving and analytical thinking skills

Ability to work both independently and as part of a team

Comfort with multitasking in a dynamic environment

Education & Experience:

High school diploma or GED required; Associate’s degree preferred

Minimum of 3 years’ experience in purchasing, inventory control, or warehouse operations

Physical Requirements:

Ability to lift up to 50 lbs

Frequent standing, walking, bending, and reaching

Valid driver’s license with clean driving record

Must be able to operate a tow motor safely

Reliable and consistent attendance is essential