PURCHASING ANALYST - 40000418

Florida; Tallahassee (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

The Purchasing Analyst position in Florida’s Commerce agency reports to the Purchasing Manager and supports procurement under Chapter 287, 110, and Rule 60A. Responsibilities include handling Invitations to Bid, RFPs, ITNs, and related solicitations, and guiding staff through the procurement process.

Proficiency in MFMP and Microsoft Office is required. Applicants should have 2+ years in public sector purchasing and the ability to manage multiple high-priority projects with strong communication

Qualifications

• Two years of professional public sector purchasing experience (minimum).
• Experience developing or administering formal competitive procurements for IT goods or services is preferred.

Responsibilities

• Issue Invitations to Bid, RFIs/RFPs, ITNs, and other solicitations.
• Provide information and support to staff in the solicitation process.

Skills

Procurement process

Public sector experience

Vendor evaluation

Communication skills

Tools

MFMP

Microsoft Office

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Agency: Commerce

Working Title: PURCHASING ANALYST - 40000418

Position Overview and Responsibilities:

The Purchasing Analyst position reports directly to the Purchasing Manager within the Bureau of General Services and is responsible for providing procurement support. This position must have a working knowledge of Chapter 287 and 110, Florida Statute, and Rules 60A, Florida Administrative Code.

Specific responsibilities of the Government Operations Consultant III include, but are not limited to, the following:

• Responsible for issuing Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and other solicitations, as appropriate.
• Provides information and support to Department staff in the solicitation process.
• Facilitate pre-bid conferences, ITN negotiations, RFP presentations, and evaluates vendor submissions of bids/proposals for responsiveness and responsibility. Provide technical consultation, research, and recommendations for purchases.
• Applies State Laws, Rules, and Policy in the development and management of the solicitation process.
• Prepares and maintains required solicitation documentation.
• Development and review of informal procurements for products and services, including purchases from State Term Contracts and Alternate Contract Sources.
• Direct experience using MFMP (e.g., creating, reviewing, approving, submitting purchase requisitions). Experience must be reflected and detailed on your state application.
• Develop and implement effective training and technical assistance strategies for department staff, to assist all involved in procurement functions.
• Coordinate projects with divisional procurement leads the Departmental Purchasing Manager, department leadership, and the office of General Counsel.
• Performs other duties and special projects, as required.

Knowledge, Skills, and Abilities:

Expertise in Chapter 287, Florida Statutes, and Rule 60A, Florida Administrative Code.
Expertise in Florida's public record laws.
Demonstrated ability to provide excellent internal and external customer service.
Demonstrated ability to communicate effectively, both verbally and in writing.
Demonstrated ability to build consensus and successfully lead group projects.
Demonstrated ability to simultaneously manage multiple high-priority projects.
Demonstrated ability to analyze, interpret, and apply complex rules, regulations, statutes, and policies.
Proficiency in the Microsoft Office Suite.
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork

Minimum Qualifications:

• At least two years of professional public sector purchasing experience.
• Experience developing or administering formal competitive procurements for information technology commodities or services, including statements of work, technical specifications, special conditions, evaluation criteria, or solicitation terms and conditions.

Preferred Qualifications:

• Experience leading or supporting large, complex, or high-dollar information technology procurements in a public-sector environment.
• Experience drafting IT-related scopes of work, technical specifications, and contract terms for enterprise software, cloud services, cybersecurity tools, telecommunications, or other technology solutions.
• Experience with State Term Contracts, Alternate Contract Sources, and other governmental purchasing vehicles.

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement "See Resume" in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.