SENIOR PURCHASING ANALYST - 72003971

State of Florida; Tallahassee (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

The Senior Purchasing Analyst position, based in Tallahassee, FL, reports to the Purchasing Director within Departmental Purchasing. The role focuses on procurement support across the Division of Finance and Administration, requiring knowledge of Chapter 287, Florida Statutes, and Rules 60A and other related regulations.

Key duties include developing IT procurement documents, providing technical recommendations, and ensuring contracts meet laws and policies.

Qualifications

• Expert knowledge of Chapter 287, Florida Statutes, and Rule 60A.
• Knowledge of Florida public records laws.
• Excellent internal and external customer service skills.
• Ability to communicate effectively, both verbally and in writing.
• Ability to lead group projects and manage multiple high-priority projects.
• Proficiency in the Microsoft Office Suite.

Responsibilities

• Develop and administer formal competitive procurement documents for information technology commodities or services, including statements of work, technical specifications, special conditions, evaluation criteria, or solicitation terms and conditions.
• Provide technical consultation, research, and recommendations for technology purchases.
• Assist with the development and implementation of standardized contractual terms, conditions, and procurement requirements for information technology purchases, including data security and privacy, cybersecurity, AI, data governance and ownership, intellectual property, cloud services, and other emerging technology risks and requirements.
• Assist with the development and review of informal procurements for technology products and services, including purchases from State Term Contracts and Alternate Contract Sources.
• Review contract and amendment documents, including renewals, extensions, operational amendments, software license agreements and product maintenance agreements.
• Develop and implement effective training and technical assistance strategies for department staff, to assist all involved in procurement and contract management functions.
• Coordinate projects with divisional procurement leads, the Departmental Purchasing Director, department leadership, and the office of General Counsel.
• Manage other projects as assigned.

Skills

Chapter 287 expertise

Rule 60A expertise

Public records knowledge

Customer service

Verbal & written communication

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Senior Purchasing Analyst

Division of Finance and Administration

Departmental Purchasing

State of Florida Department of Management Services

This an on-site position located in Tallahassee, FL

Position Overview and Responsibilities:

The Senior Purchasing Analyst position reports directly to the Purchasing Director within Departmental Purchasing and is responsible for providing procurement support throughout DMS. This position must have working knowledge of Chapter 287 and 110, Florida Statute, and Rules 60A and 60GG, Florida Administrative Code.

• Develop and administer formal competitive procurement documents for information technology commodities or services, including statements of work, technical specifications, special conditions, evaluation criteria, or solicitation terms and conditions.
• Provide technical consultation, research, and recommendations for technology purchases.
• Assist with the development and implementation of standardized contractual terms, conditions, and procurement requirements for information technology purchases, including data security and privacy, cybersecurity, artificial intelligence (AI), data governance and ownership, intellectual property, cloud services, and other emerging technology risks and requirements.
• Assist with the development and review of informal procurements for technology products and services, including purchases from State Term Contracts and Alternate Contract Sources.
• Review contract and amendment documents, including renewals, extensions, operational amendments, software license agreements and product maintenance agreements. Ensures all contracts, amendments and agreements are written to a professional standard, and in line with applicable laws, policies, and procedures.
• Develop and implement effective training and technical assistance strategies for department staff, to assist all involved in procurement and contract management functions.
• Coordinate projects with divisional procurement leads, the Departmental Purchasing Director, department leadership, and the office of General Counsel.
• Manage other projects as assigned.

Knowledge, Skills, and Abilities:

Expertise in Chapter 287, Florida Statutes, and Rule 60A, Florida Administrative Code.
Expertise in Florida’s public record laws.
Demonstrated ability to provide excellent internal and external customer service.
Demonstrated ability to communicate effectively, both verbally and in writing.
Demonstrated ability to build consensus and successfully lead group projects.
Demonstrated ability to simultaneously manage multiple high-priority projects.
Demonstrated ability to analyze, interpret, and apply complex rules, regulations, statutes, and policies.
Proficiency in the Microsoft Office Suite.
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork

Minimum Qualifications:

• At least five years of professional public sector purchasing experience.
• At least five years of experience developing or administering formal competitive procurements for information technology commodities or services, including statements of work, technical specifications, special conditions, evaluation criteria, or solicitation terms and conditions.

Preferred Qualifications:

• Experience leading or supporting large, complex, or high-dollar information technology procurements in a public-sector environment.
• Experience drafting IT-related scopes of work, technical specifications, and contract terms for enterprise software, cloud services, cybersecurity tools, telecommunications, or other technology solutions.
• Experience with State Term Contracts, Alternate Contract Sources, and other governmental purchasing vehicles for technology acquisitions.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

[e-mail]
[e-mail]

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at [phone]. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.