PURCHASING AGENT III - 55012525

Florida; Lake City (FL); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental and vision

State retirement package

Paid holidays

Vacation and sick leave

Tuition waiver for public college

Job summary

The Florida Department of Transportation in Lake City is seeking a Purchasing Agent III to manage complex procurement. You will analyze requests, develop solicitations, review bids, and issue contracts while ensuring compliance with state procurement rules.

The role requires strong knowledge of MFMP and FLAIR, contract negotiation skills, and the ability to train and advise project managers. Full-time position with competitive benefits.

Qualifications

• 4 years of professional or non-professional purchasing experience or an Associate’s Degree plus 2 years of professional experience involving competitive procurement; Florida Certified Contract Negotiator can substitute for education.
• Knowledge of laws, rules, procedures and practices governing procurement of contractual services and commodities; contract negotiation techniques.
• Skills in computer-based spreadsheets, internet, databases and word processing; ability to review documents for accuracy and completeness.

Responsibilities

• Analyze procurement requests, review specifications/scopes and coordinate solicitations.
• Acquire commodities and contractual services through ITB, RFP, ITN, Single Source and Exempt methods; manage MFMP/FLAIR coding and encumbrances.
• Prepare and manage supplements, amendments, time extensions, change orders and contract renewals; maintain organized files.

Skills

Procurement knowledge

Contract negotiation

Spreadsheets

Document review

Problem solving

Education

Associate’s Degree (plus 2 years experience)

Florida Certified Contract Negotiator substitution

Tools

MFMP

FLAIR

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884301

Agency: Department of Transportation

Working Title: PURCHASING AGENT III - 55012525

State of Florida Department of Transportation

Job Posting Description

231 / Facilities Management

Open Competitive

Full-Time

Contact Person: Lindsay Hudson

Contact Phone Number: 386-758-3742

Contact Email Address: [e-mail]

Hiring Salary Range:

$1,817.18 - $2,351.64/ Biweekly Range

$47,246.60 - $61,142.65/ Annual Range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Lake City, Florida 32025

Your Specific Responsibilities:

Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assures proper solicitation development and content and coordinates critical events. Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), Department of Transportation (DOT) contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP). Acquire commodities and contractual services through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), Single Source, and Exempt methods of procurement. Research Florida’s Accounting Information Resource (FLAIR) system. Enter encumbrance information and ensure coding and funding in MFMP and FLAIR are correct. Seek approval from appropriate sources including DOT representatives, Department of Management Services, contract vendor, or others as specified by policy, procedure, and practice. Coordinate, review and evaluate quotes/bids/proposals/replies and issue Purchase Orders and written agreements.

Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintain files in a well-organized fashion. Coordinate with cost center manager, the legal office, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions. Conduct informal training sessions for cost center manager and consultants/contractors/vendors to improve understanding of the Department's procurement process. Assist in the resolution of vendor performance and contract compliance issues. Review contracts for validity of pending action and follow through with timely, appropriate action.

Research and acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system MFMP and perform purchasing cardholder responsibilities which include tracking and processing P-Card charges in the applicable P-Card Management System. Obtain competitive quotes/proposals as requested, either by telephone or in writing. Compile and provide tracking/production data as requested in various forms and maintain procurement files.

Participates actively in unit task teams, reviewing procedures and operating practices, updating process documents and any other activity which contributes to the efficient functioning of the unit. Keeps up to date with purchasing requirements, procedures, rules, policies, and Comptroller memoranda.

Serve as the unit Property Custodian. Maintain property inventory assignments, handle transfers and surplus of property to ensure Department procedures are followed and all offices are in compliance. Maintain a detailed unit inventory list and update documentation regularly. Coordinate surplus property removal from FDOT buildings by working with other entities to ensure surplus property is removed from DOT buildings in a proper and timely manner.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities.
• Knowledge of contract negotiation techniques.

Skills in:

• Skilled in the use of computer-based spreadsheets, internet, databases and word processing applications.
• Skilled in reviewing documents for accuracy and completeness.
• Skilled in problem-solving techniques.

Ability to:

• Ability to plan, develop and coordinate the procurement of complex projects for contractual services and/or commodities.
• Ability to communicate effectively and appropriately both verbally and in writing.
• Ability to work independently, plan, organize and prioritize assignments.
• Ability to establish and maintain effective working relationships.
• Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action.

Other Job-Related Requirements:

This position is required to respond before, during, and following emergency situations.

Minimum Qualifications:

4 years of Professional or Non Professional purchasing experience. Or an Associate’s Degree from an accredited college or university plus 2 years of professional experience which involved competitive procurement; Florida Certified Contract Negotiator can substitute for Education requirement.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff...

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.