Purchasing Agent I

Pasco County, Inc; Florida; On-site; USD 52,000 - 70,000; Full time

Job summary

Pasco County is seeking a Purchasing Agent I to handle technical procurements across a broad range of materials, equipment, services, and construction projects. The role includes drafting and negotiating complex contracts, monitoring vendor performance, and ensuring compliance with applicable laws and policies.

The position requires a bachelor's degree (or an associate degree with four years in procurement) and proficiency with MS Word, Excel, and PowerPoint.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or public administration or related field is required and two (2) years' experience in procurement or an Associate degree and four (4) years' in procurement is required.
• Proficient with word processing, spreadsheets and presentation programs including Microsoft Word, Microsoft Excel and Microsoft PowerPoint is required.
• Government procurement experience is preferred.

Responsibilities

• Writes, prepares and negotiates complex contracts with vendors and contractors which are in the best interest of the County.
• Monitors and evaluates contracting vendors performance to ensure compliance with contracts/agreement and law.
• Coordinates procurement of mainly construction projects, but also a variety of supplies, services, materials and equipment for County departments within policy guidelines and in conformance with applicable statutes, ordinances and regulations.
• Reviews and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates and analyzes bids; reviews bids with department personnel to determine the lowest responsive and responsible bidder.
• Maintains contract documentation for those solicitations and contracts assigned to this position i.e., bonding, insurance certification, licensing, etc.
• Interfaces with other purchasing operations as necessary to provide a cohesive procurement system.
• Performs other related duties as assigned.

Skills

Procurement knowledge

Independent judgment

Analytical thinking

Contract interpretation

Bid documents preparation

Education

Bachelor's degree in accounting, finance, business administration, or public administration or related field

Associate degree + 4 years procurement experience

Job description

JOIN OUR TEAM AS A PURCHASING AGENT I!

The Purchasing Agent I role carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services.

Writes, prepares and negotiates complex contracts with vendors and contractors which are in the best interest of the County. Monitors and evaluates contracting vendors performance to ensure compliance with contracts/agreement and law. Coordinates procurement of mainly construction projects, but, also a variety of supplies, services, materials and equipment for County departments within policy guidelines and in conformance with applicable statutes, ordinances and regulations. Reviews and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates and analyzes bids; reviews bids with department personnel to determine the lowest responsive and responsible bidder. Maintains contract documentation for those solicitations and contracts assigned to this position i.e., bonding, insurance certification, licensing, etc. Interfaces with other purchasing operations as necessary to provide a cohesive procurement system. Performs other related duties as assigned.

• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.
• Ability to exercise independent and impartial judgment recommendations and decisions.
• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to interpret contractual language, particularly relative to construction contracts.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.

PHYSICAL SKILLS:

Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE:

Graduation from an accredited college or university, with a Bachelor's Degree in accounting, finance, business administration, or public administration or related field is required and two (2) years' of experience in procurement ORan Associate degree and four (4) years' in procurement is required. Proficient using a computer word processing, spreadsheet and presentation programs including Microsoft Word, Microsoft Excel and Microsoft PowerPoint is required. Government procurement experience is preferred.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

Must possess a valid Florida driver's license. Current or previous certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.), or closely related certification is desired.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the American's with Disabilities Act.

DRUG-FREE WORKPLACE:

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicant.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021