Purchasing Agent - Hotel Supply Chain

Windstar Cruises, LLC.; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

401(k) with company match

Employee travel discounts

Education assistance

Paid holidays

Job summary

Windstar Cruises, LLC. is seeking a seasoned Purchasing professional to manage global loading and provisioning for assigned vessels, lead regional sourcing, and ensure timely payment and vessel receiving. You will partner with hotel operations and supply chain leadership to meet budgets and uphold ethics.

The role requires a Bachelor’s degree in business or related field and 3+ years in purchasing within hospitality or F&B, with strong Excel, MS Office, and supplier relationship skills.

Qualifications

• Bachelor’s degree in business or related field with at least 3 years in purchasing in F&B or hospitality.
• Strong negotiation and supplier management skills.
• Advanced MS Office, especially Word and Excel, plus purchasing software.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and manage multiple priorities.
• Experience in international sourcing preferred; cruise/hospitality exp preferred.
• CPM or other supply chain certification preferred.

Responsibilities

• Manage global loading schedule and provisioning for assigned vessel(s).
• Lead regional supplier sourcing, bids, and award decisions.
• Manage vessel quality and discrepancy reporting with vendors and staff.
• Oversee PO process, vendor confirmation, delivery, pricing, and receiving within 72 hours.
• Process vendor invoices and maintain auditable voyage files.
• Collaborate with Hotel Ops Director/GM to uphold purchasing standards.
• Support onboard operations to meet budgeted commodity guidelines.
• Build and maintain strong supplier relationships per ethics guidelines.
• Plan and execute additional projects as assigned.
• Deliver best-in-class service with a servant leadership approach.

Skills

Negotiation skills

MS Office

Excel

Purchasing software

Smartsheet

Supplier relations

Communication skills

Time management

Education

Bachelor’s degree in business or related field

Tools

MXP system

Job description

Overview (Text Only)

Awarded World’s Best Small Ship Cruise line, Windstar Cruises is known for intimate yacht style experience and unique voyages to the world’s best small ports and hidden harbors. Its three sailing yachts and four all-suite yachts carry just 148 to 342 guests and cruise around the world. Our mission is to imagine and deliver personalized and immersive experiences 180 degrees from ordinary. We enrich people’s perspective through inspired travel. Our Mission: Enriching Lives Through Travel Our Values: Guest Obsessed, Open and Inviting, Fun-Loving and Focused, Light-Hearted and Genuine, Casual Yet Polished, Safe and Responsible.

Responsibilities (Text Only)

• Manage global loading schedule and fulfilment of all food, beverage, and hotel provisions for assigned vessel(s)
• Lead sourcing initiatives for assigned commodities within regional markets to source, negotiate and award market bids; providing regional guest experience, charter requirements, theme cruises and other special requests as assigned
• Manage vessel Quality & Discrepancy reporting, reconciling financials within established voyage period, coordinating corrective measures with vendors and vessel staff for assigned vessel(s)
• Manage order to delivery process for all purchase orders including vendor confirmation, delivery to consolidator, invoice pricing & specifications match prior to loading. Finalize validation and vessel receiving within 72 hours of delivery for assigned vessel(s)
• Process all vendor invoices, submitting to Accounts Payable as per defined process and within vendor terms; maintain detailed voyage files with auditable documentation
• Collaborate with Director of Hotel Operations and Hotel General Manager to support onboard operations with purchasing standards, processes, and development
• Collaborate with onboard operations leadership to support and meet budgeted guidelines for all commodities
• Develop and maintain satisfactory relationships with supplier partners, adhering to corporate objectives and ethics guidelines
• Plan and execute additional projects as assigned by supervisor
• Deliver best in class service to all stakeholders and lead with a servant’s heart

Qualifications (Text Only)

• Bachelor’s degree in business or related field, and minimum 3 years of direct purchasing experience in the food & beverage and/or hospitality industries
• Advanced skills with the Microsoft office suite, especially Word, Excel, purchasing/inventory tracking software and Smartsheet. MXP system knowledge preferred
• Strong negotiation skills and experience in competitive bid process
• Exceptional communication and interpersonal skills with diverse audiences
• Ability to work well under pressure and manage timelines
• Ability to work independently and manage multiple priorities in a fast-paced environment
• CPM or Supply Chain certifications preferred
• International sourcing experience preferred
• Cruise line or hospitality industry experience preferred

Benefits: For full-time employees, Windstar offers a comprehensive benefits package including:

• Medical, Dental & Vision
• HSA & FSA
• Life & Disability
• Accident, Hospital & Critical Illness
• Pet Insurance
• Vacation, Sick Time and paid Holidays
• 401(k) with Company Match
• Employee Assistance Plan
• Education Assistance
• Employee Discounts & Travel Deals

EEO: Windstar is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.