Purchasing Agent & Contracts Lead — Bid Process Expert

City of Fayetteville; Fayetteville (NC); On-site; USD 78,523,000 - 101,435,000; Full time

Job summary

The City of Fayetteville is seeking a Purchasing Agent to manage formal bid processes for purchasing, contracting and procurement activities. You will oversee the Purchasing Division in the absence of the Purchasing Manager and coordinate with Transit and Airport stakeholders.

The role requires at least two years in purchasing, an allied associate degree, and preferred certification as a Local Government Purchasing Officer.

Qualifications

• Two years of experience in purchasing or a related field.

Responsibilities

• Review purchase requisitions, verify budget constraints, initiate formal bid processes, and communicate bid solicitations.
• Assist the Purchasing Manager in preparing and conducting formal bids.
• Develop, establish and monitor adherence to contract administration activities related to established purchasing processes.
• Prepare Requests for Quotations and associated processes as required.
• Coordinate and schedule formal bid processes; facilitate the evaluation process of complex technical bids considering cost, compliance to specifications, terms, and delivery.
• Complete and maintain related documentation of contracts, purchase orders and associated correspondence.
• Evaluate, monitor, track, and report compliance to oversight agencies; adhere to local, state and federal guidelines and regulations.
• Provide primary purchasing/contract support for Transit and Airport.
• Maintain working knowledge of the financial system as it relates to the procurement process.
• Assume the responsibilities of Deputy Finance Officer as they pertain to the procurement process in the absence of the Purchasing Manager.
• Provide input into division objectives and work plans/programs as appropriate.
• Compile data; prepare and submit accurate and timely reports as assigned; maintain records.
• Respond to customer concerns and complaints in a professional and timely manner; refer concerns/complaints to the Purchasing Manager as appropriate.
• Interact with City departments, external agencies and vendors as necessary.

Skills

Purchasing experience

Education

Associate's degree (business/related)

Certified Local Government Purchasing Officer (preferred)

Job description

The City of Fayetteville is seeking a Purchasing Agent to manage formal bid processes for purchasing, contracting and procurement activities. You will oversee the Purchasing Division in the absence of the Purchasing Manager and coordinate with Transit and Airport stakeholders.

The role requires at least two years in purchasing, an allied associate degree, and preferred certification as a Local Government Purchasing Officer.