Purchasing Agent

City of Fayetteville; Fayetteville (NC); On-site; USD 78,523,000 - 101,435,000; Full time

Job summary

The City of Fayetteville is seeking a Purchasing Agent to manage formal bid processes for purchasing, contracting and procurement activities. You will oversee the Purchasing Division in the absence of the Purchasing Manager and coordinate with Transit and Airport stakeholders.

The role requires at least two years in purchasing, an allied associate degree, and preferred certification as a Local Government Purchasing Officer.

Qualifications

• Two years of experience in purchasing or a related field.

Responsibilities

• Review purchase requisitions, verify budget constraints, initiate formal bid processes, and communicate bid solicitations.
• Assist the Purchasing Manager in preparing and conducting formal bids.
• Develop, establish and monitor adherence to contract administration activities related to established purchasing processes.
• Prepare Requests for Quotations and associated processes as required.
• Coordinate and schedule formal bid processes; facilitate the evaluation process of complex technical bids considering cost, compliance to specifications, terms, and delivery.
• Complete and maintain related documentation of contracts, purchase orders and associated correspondence.
• Evaluate, monitor, track, and report compliance to oversight agencies; adhere to local, state and federal guidelines and regulations.
• Provide primary purchasing/contract support for Transit and Airport.
• Maintain working knowledge of the financial system as it relates to the procurement process.
• Assume the responsibilities of Deputy Finance Officer as they pertain to the procurement process in the absence of the Purchasing Manager.
• Provide input into division objectives and work plans/programs as appropriate.
• Compile data; prepare and submit accurate and timely reports as assigned; maintain records.
• Respond to customer concerns and complaints in a professional and timely manner; refer concerns/complaints to the Purchasing Manager as appropriate.
• Interact with City departments, external agencies and vendors as necessary.

Skills

Purchasing experience

Education

Associate's degree (business/related)

Certified Local Government Purchasing Officer (preferred)

Job description

Hiring Range: $27.76 - $35.40/Hour D.O.Q.

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville iscurrently recruiting fora Purchasing Agent to perform the formal bid process activities involved in establishing complex purchasing, construction and repair contracts, and ordering of supplies, materials and equipment. Oversee the work of the Purchasing Division in the absence of the Purchasing Manager.

1. Review purchase requisitions, verify budget constraints, initiate formal bid processes, and communicate bid solicitations.
2. Assist the Purchasing Manager in preparing and conducting formal bids.
3. Develop, establish and monitor adherence to contract administration activities related to established purchasing processes.
4. Prepare Requests for Quotations and associated processes as required.
5. Coordinate and schedule formal bid processes; facilitate the evaluation process of complex technical bids considering cost, compliance to specifications, terms, and delivery.
6. Complete and maintain related documentation of contracts, purchase orders and associated correspondence.
7. Evaluate, monitor, track, and report compliance to oversight agencies; adhere to local, state and federal guidelines and regulations.
8. Provide primary purchasing/contract support for Transit and Airport.
9. Maintain working knowledge of the financial system as it relates to the procurement process.
10. Assume the responsibilities of Deputy Finance Officer as they pertain to the procurement process in the absence of the Purchasing Manager.
11. Provide input into division objectives and work plans/programs as appropriate.
12. Compile data; prepare and submit accurate and timely reports as assigned; maintain records.
13. Respond to customer (internal and/or external) concerns and complaints in a professional and timely manner; refer concerns/complaints to the Purchasing Manager as appropriate.
14. Interact with City departments, external agencies and vendors as necessary.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of experience in purchasing or a related field.

Training: Equivalent to an Associate's degree from an accredited two-year community/technical college with a degree/certification in business, business management, statistics or a related field.

LICENSING & CERTIFICATIONS:

Required: None.

Preferred: Certified Local Government Purchasing Officer.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.

An Equal Opportunity Employer