Purchasing Agent

City of Fayetteville, North Carolina; Fayetteville (NC); On-site; USD 58,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Job summary

The City of Fayetteville is seeking a Purchasing Agent to manage formal bid processes and contracting for complex purchases, construction, and repairs. The role also oversees the Purchasing Division in the manager's absence.

The position includes benefits, with a hiring range listed for hourly compensation and opportunities to engage with Transit and Airport procurement. An Equal Opportunity Employer.

Qualifications

• Two years of experience in purchasing or a related field.
• Associate's degree from an accredited two-year college with a degree/certification in business, business management, statistics or related field.

Responsibilities

• Review requisitions, verify budgets, initiate formal bid processes and communicate solicitations.
• Assist in preparing and conducting formal bids.
• Develop and monitor contract administration activities for purchasing processes.
• Prepare Requests for Quotations and related processes as required.
• Coordinate formal bid processes and evaluate complex bids for cost and compliance.
• Maintain documentation of contracts, purchase orders and correspondence.

Skills

Purchasing experience

Education

Associate's degree or equivalent in business/related field

Job description

Description

The City of Fayetteville is currently recruiting for a Purchasing Agent to perform the formal bid process activities involved in establishing complex purchasing, construction and repair contracts, and ordering of supplies, materials and equipment. Oversee the work of the Purchasing Division in the absence of the Purchasing Manager.

Hiring Range: $27.76 - $35.40/Hour D.O.Q.

Essential Duties & Responsibilities

• Review purchase requisitions, verify budget constraints, initiate formal bid processes, and communicate bid solicitations.
• Assist the Purchasing Manager in preparing and conducting formal bids.
• Develop, establish and monitor adherence to contract administration activities related to established purchasing processes.
• Prepare Requests for Quotations and associated processes as required.
• Coordinate and schedule formal bid processes; facilitate the evaluation process of complex technical bids considering cost, compliance to specifications, terms, and delivery.
• Complete and maintain related documentation of contracts, purchase orders and associated correspondence.
• Evaluate, monitor, track, and report compliance to oversight agencies; adhere to local, state and federal guidelines and regulations.
• Provide primary purchasing/contract support for Transit and Airport.
• Maintain working knowledge of the financial system as it relates to the procurement process.
• Assume the responsibilities of Deputy Finance Officer as they pertain to the procurement process in the absence of the Purchasing Manager.
• Provide input into division objectives and work plans/programs as appropriate.
• Compile data; prepare and submit accurate and timely reports as assigned; maintain records.
• Respond to customer (internal and/or external) concerns and complaints in a professional and timely manner; refer concerns/complaints to the Purchasing Manager as appropriate.
• Interact with City departments, external agencies and vendors as necessary.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience

Two years of experience in purchasing or a related field.

Training

Equivalent to an Associate's degree from an accredited two-year community/technical college with a degree/certification in business, business management, statistics or a related field.

Preferred

Certified Local Government Purchasing Officer.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.

An Equal Opportunity Employer

Health And Dental Insurance

The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.

Employer Paid Leave

Vacation Leave

Regular employees begin accruing vacation leave the first day of employment. Accruals are based on years of service and the number of hours an employee is scheduled to work.

Sick Leave

Regular employees begin accruing sick leave the first day of employment. Accruals are based on the number of hours scheduled to work; regular full-time employees accrue eight (8) hours per month. Sick leave hours accumulate without limits and may be used toward creditable service upon retirement from the NC Local Governmental Retirement System.

Holidays

The City of Fayetteville observes 12 paid holidays per calendar year. When Christmas day is on a Wednesday, an additional holiday is provided making for 13 paid holidays.

Bereavement

Regular employees are eligible for bereavement leave. The City will authorize 24 hours per calendar year to mourn or attend a funeral or memorial service of a family member.

Retirement

The City of Fayetteville assists employees in securing their financial future during retirement by participating in the NC Local Governmental Employees’ Retirement System, administered by the State of North Carolina. Regular employees scheduled to work 20 hours or more per week become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6% of their gross salary on a tax-deferred basis.

Deferred Compensation Plans

To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs enable regular full-time, and part-time employees working at least 20 hours per week, an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefits. These programs are the NC 401(k) plan and NC 457 plan; both administered by Empower. The City currently contributes 4% of base salary to an eligible employee’s NC 401(k) account.

Cafeteria Plan / Supplemental Benefits

• Flexible Spending Accounts (FSAs) – Healthcare and Dependent Care Reimbursement Accounts (pre-tax)
• Short-Term and Long-Term Disability Insurance
• Optional Life & Accidental Death & Dismemberment

Death Benefit

The first year an employee contributes to the retirement system, the City provides a death benefit of $3,000 once the employee is benefits eligible. After one year as a contributing member of the Retirement System, a death benefit is provided by the NC Retirement System that is equal to the highest 12 months’ salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for this benefit.

Pay Periods / Deduction For Benefits / Direct Deposit

City employees are paid bi-weekly (every other Friday). Benefit deductions are taken for 24 pay periods of the year. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit.

Employee Assistance Program

The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues affecting your health, relationships and job.