Purchasing Agent

Schillings; Washington; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life insurance & short-term disability

401k with profit sharing

PTO & Paid Holidays

Sponsored lunch events

Company discounts

Job summary

Schillings is seeking a Purchasing Agent in our Saint John, IN location. You will handle order processing, PO management, SKU maintenance, and supplier communications to ensure accurate on-time delivery.

Role requires strong Excel/Word skills, attention to detail, and the ability to multi-task in a fast-paced environment. Competitive pay and benefits offered, with opportunities for advancement.

Qualifications

• High school diploma or equivalent required.
• Proficient with Excel, Word and Windows.
• Strong math and multi-tasking abilities.
• Detail-oriented with excellent organizational skills.
• Clear, professional communication with customers and vendors.

Responsibilities

• Process and manage Purchase Orders (PO).
• Maintain SKU data and perform inventory checks (IMU).
• Use POS to look up invoices and open orders.
• Plan and setup events; assist Buyer with admin duties.
• Respond to inquiries promptly and maintain customer service.
• Match confirmations to POs and verify price/count accuracy.
• Resolve PO conflicts and manage past-due orders.
• Identify discrepancies or potential theft and report to management.

Skills

Excel

Word

Windows

Math skills

Multi-tasking

Detail-oriented

Organizational skills

Communication

Innovative

Education

High School Diploma or equivalent

Job description

Great news! Schillings is currently looking for a Purchasing Agent at our Saint John, IN location. We offer competitive pay along with a full package of benefits and opportunities for advancement.

Responsibilities:

• Order Processing
• SKU Maintenance (IMU)
• Use Point of Sale to look up invoices and open orders
• Event planning and setup
• Process and manage Purchase Orders (PO)
• Assist Buyer with administrative duties
• Return all phone calls and employee inquiries by priority & no later than end of day
• Be aware of methods of theft in analyzing reports, inventory, & purchasing data
• Document and report any instance of discrepancy, suspected theft, or theft observed to management
• Maintain a positive work environment
• Communicate with Buyer to ensure all tasks are complete and customer service is excellent
• Assist in receiving all orders same day as the physical receipt
• Place all orders, special orders, & returns by end of day
• Match order confirmations to printed PO and verify accuracy of price and counts
• Resolve all PO to confirmation conflicts
• Ensure all returns are done within designated time
• Manage all past due PO's
• Any other tasks or areas of responsibility that management or Schilling family deemed appropriate

Education/Required Skills:

• High School Diploma or equivalent
• Knowledge of Excel, Word, Windows
• Math skills
• Ability to multi-task
• Must be detail-oriented
• Excellent organizational skills
• Communicate efficiently and professionally with customers, employees, & vendors
• Be innovative and provide suggestions for improvement in own department and observations of other departments

Benefits:

• Competitive pay
• Medical, Dental, Vision
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts

MISSION - Give our customers what they want, on time and error-free

Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug‑free workplace.