Accounts Payable Specialist

Schillings; Washington; On-site; USD 45,000 - 60,000; Full time

Job summary

Schillings in Saint John, IN is seeking an Accounts Payable Specialist to handle full-cycle AP with accuracy and efficiency. You will review invoices, code expenses, and collaborate with purchasing to resolve discrepancies, while maintaining vendor records and preparing data for reporting.

The role requires solid Excel skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• At least two years of full-cycle Accounts Payable experience.
• Knowledge of administrative and clerical procedures and systems, such as word processing, file and record management, form design, and other office procedures and terminology.
• Knowledge of the principles and processes involved in providing internal and external support to vendors, the Purchasing Department, and the Director of Finance & Accounting.
• Intermediate Excel skills.
• Knowledge of computer hardware and software, including applications and programming.

Responsibilities

• Review, verify, code, and enter invoices, ensuring appropriate documentation, approvals, and account coding.
• Work with the Purchasing Department to resolve discrepancies, including communicating with vendors.
• Summarize numerical and financial data to complete and maintain financial records.
• Prepare spreadsheets as needed to help track and analyze database information.
• Assist with processing weekly check runs.
• Maintain accurate vendor records, including W-9 forms, payment information, and other required documentation.
• Assist in gathering information needed to complete tax forms.
• Perform other Accounts Payable and Finance & Accounting responsibilities as assigned.
• Ensure Accounts Payable activities comply with company policies, internal controls, and applicable federal and state regulations.

Skills

Full-cycle AP

Vendor communication

Time management

Attention to detail

Data entry

Education

High school diploma or equivalent. A college degree in Business or Accounting is preferred.

Proficiency in Excel, Word, and other Microsoft Office applications.

Satisfactory scores on all required pre-employment tests.

Strong organizational and time-management skills.

Professional customer service and telephone skills.

Knowledge of building materials and supplies is beneficial.

Must be legally authorized to work in the U.S.

Must pass background and credit checks.

Tools

Excel

Accounting software

Job description

Great news! Schillings is currently seeking a bright and energetic Accounts Payable Specialist for our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for advancement. This is a full-time, Monday-through-Friday position with no nights or Sundays.

Duties and Responsibilities

• Review, verify, code, and enter invoices, ensuring appropriate documentation, approvals, and account coding.
• Work with the Purchasing Department to resolve discrepancies, including communicating with vendors.
• Summarize numerical and financial data to complete and maintain financial records.
• Prepare spreadsheets as needed to help track and analyze database information.
• Assist with processing weekly check runs.
• Maintain accurate vendor records, including W-9 forms, payment information, and other required documentation.
• Assist in gathering information needed to complete tax forms.
• Perform other Accounts Payable and Finance & Accounting responsibilities as assigned.
• Ensure Accounts Payable activities comply with company policies, internal controls, and applicable federal and state regulations.

Required Qualifications

• At least two years of full-cycle Accounts Payable experience.
• Knowledge of administrative and clerical procedures and systems, such as word processing, file and record management, form design, and other office procedures and terminology.
• Knowledge of the principles and processes involved in providing internal and external support to vendors, the Purchasing Department, and the Director of Finance & Accounting.
• Intermediate Excel skills.
• Knowledge of computer hardware and software, including applications and programming.

Education and Skills

• High school diploma or equivalent. A college degree in Business or Accounting is preferred.
• Proficiency in Excel, Word, and other Microsoft Office applications.
• Satisfactory scores on all required pre-employment tests.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Professional customer service and telephone skills.
• Knowledge of building materials and supplies is beneficial.
• Must be legally authorized to work in the U.S.
• Must pass background and credit checks.

MISSION - Give our customers what they want, on time and error-free.

Schillings provides equal employment opportunities to all individuals regardless of race, color, religion, national origin, ancestry, military status, unfavorable discharge from military service, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristic protected by federal, state, or local law. Schillings is a drug-free workplace.