Purchasing Agent

VSP Technologies; Prince George (VA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) plus company match

Health, Dental, and Vision Insurance

Short- & Long-Term Disability

Life Insurance

Paid time off

Paid Holidays

Tuition reimbursement

Job summary

VSP Technologies is hiring a Purchasing Agent to manage daily purchasing and stock replenishment on site in Virginia. You will interface with departments to align procurement with demand and ensure timely orders.

You will prepare purchase orders, liaise with vendors for best pricing, and reconcile ERP records to maintain accurate delivery schedules and inventory levels. This is a full-time on-site role offering standard business hours.

Qualifications

• Attention to detail and accuracy in purchasing data.
• Strong negotiation and vendor coordination skills.
• Experience using ERP systems for inventory management.

Responsibilities

• Verify purchase requisitions by comparing items requested to the master list and clarify unclear items.
• Monitor purchasing needs for min/max inventory levels using the ERP system to maintain stock levels.
• Coordinate purchasing activities with other departments.
• Maintain files and process paperwork.
• Prepare and verify purchase orders for sales needs, stocking, and re-orders.
• Communicate with vendors for favorable and timely deliveries and pricing.
• Obtain purchase order acknowledgments and match to orders in ERP for accurate pricing and delivery dates.

Skills

Attention to detail

Negotiation

Vendor coordination

Education

High School diploma or equivalent

2-4 year college degree preferred in business or related field

Tools

ERP system

Job description

Purchasing Agent

The Purchasing Agent position is responsible for the day-to-day purchasing activities related to stocking and replenishing goods sold by the company. Serves as a purchasing agent for the company.

Essential Functions

• Verifies purchase requisitions by comparing items requested to the master list, clarifying unclear items requested for purchasing for the company
• Assist with monitoring purchasing needs for min/max inventory levels using the current ERP system to ensure appropriate stock levels are maintained
• Confer with other departments to coordinate purchasing activities
• Perform day-to-day administrative tasks such as maintaining files and processing paperwork
• Prepare and verify purchase orders for sales needs, stocking, and re-orders
• Confer with vendor contacts to obtain favorable and timely deliveries as well as the best possible pricing
• Obtain purchase order acknowledgments from vendors and match them to purchase orders in the ERP system to ensure accurate pricing and delivery dates are available
• Update ERP system with timely and valid information when necessary
• Expedite open purchase orders and update ERP system when necessary
• Check all invoice discrepancies involving vendors in the area of responsibility
• Reconcile purchasing reports and assist in the resolution of discrepancies monthly
• Reconcile vendor purchase order to invoice issues
• Maintain inventory of office supplies and miscellaneous purchases for the company
• Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness
• Project a favorable image of the company to promote, foster, and enhance public recognition of the company and its products and services. Includes professional appearance/attire suitable for this position.
• Adheres to all company Health, Safety, and Environmental policies and procedures as outlined in the VSP Health & Safety Manual. Actively contributes to maintaining a safe, compliant, and environmentally responsible workplace in alignment with VSP standards

Experience / Education

• High School Diploma or equivalent
• Purchasing and inventory control experience
• 2-4-year college degree preferred in business or related field (Preferred)

VSP Technologies provides equal opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, marital status, political affiliation or veteran status. For applicants or employees who are disabled or require a reasonable accommodation for any part of the application or hiring process may request assistance by contacting Human Resources at 804-668-1026.

Job Type: Full-time, Monday–Friday, 8:00 a.m. to 5:00 p.m. on site.

Benefits

• 401(k) plus company match
• Health, Dental, and Vision Insurance
• Short- & Long-Term Disability
• Life Insurance
• Paid time off
• Paid Holidays
• Tuition reimbursement