Talent Acquisition Coordinator

VSP Vision; United States; Hybrid; USD 2,459,000 - 3,979,000; Full time

Job summary

VSP Vision seeks an experienced administrative professional to provide confidential HR support across recruitment, benefits, records, and system administration. The role includes posting jobs, coordinating onboarding and I-9 compliance, and liaising with vendors and hiring managers to accelerate talent acquisition.

You will manage new hire activities, run reports, support background checks, and help optimize the VSP Careers site and related processes.

Qualifications

• Two to four years of experience providing high level administrative service and/or support for projects.
• Knowledge of Human Resources general practices and principles.
• Proficient with spreadsheet, word processing and presentation applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills with some experience giving presentations.
• Ability to meet tight deadlines and manage multi-tasked workload.
• Navigate multiple computer applications including HRIS, intranet, ATS, and external vendor sites.

Responsibilities

• Provide high level confidential administrative support in the HR department for staff, employees, and leaders, including recruitment, benefits, recordkeeping and system administration.
• Support HR recruitment function with programs and projects; manage job postings and vendor communications.
• Prepare and manage online job postings; maintain and improve VSP Careers site related to postings and recruitment.
• Process Form I-9 compliantly in coordination with new hires and monitor USCIS guidelines.
• Coordinate onboarding, background checks, drug screens, and employment verifications.
• Serve as liaison with vendors and advise hiring managers on Talent Acquisition issues.
• Run reports and manage employee referral payouts; ensure timely completion of new employee forms.
• Assist Pathways to Premier Program with requisition support and postings.

Skills

Administrative support

HR knowledge

Communication skills

Deadline management

Multi-tasking

ATS navigation

HRIS navigation

Tools

MS Word

Excel

PowerPoint

HRIS

Applicant Tracking Systems

Intranet

Job description

With minimum supervision, provide high level, confidential administrative support in the Human Resources department including but not limited to HR staff, VSP employees and leaders, recruitment, benefits, recordkeeping, and system administration.

Provide high level, confidential administrative support to the HR recruitment function including programs, projects, and other general HR support as needed.

Conduct research, analyze data and make recommendations as requested regarding vendors, programs, and internal processes. Coordinate miscellaneous activities.

Prepare and manage online job postings to ensure that all jobs are represented accurately and posted in a timely manner. Maintain and recommend improvements to the VSP Careers site as it relates to job postings and recruitment. Use online applicant tracking system for to manage job postings and candidate activities.

Accurately and compliantly complete Federal Form I-9 in coordination with joining VSP employees. Monitor USCIS guidelines for compliant completion of I-9s to ensure changes are implemented.

Serve as liaison with vendor contacts to research and resolve issues

Provide advice and counsel to hiring managers, VSP employees and external applicants regarding issues related to Talent Acquisition

Manage new hire activities, including proactive communication to hiring managers regarding new hire progress and timely completion of onboarding forms

Provide administrative support to the Pathways to Premier Program, including requisition support and job postings to VSP Careers site and external partner sites

Run reports and accurately submit employee referral program payouts

Ensure accurate and timely completion of new employee forms for all new hires

Manage background checks, drug screens, and employment verifications, ensure completed screens meet employment standards

Address requests and issues independently, however, may rely on HR centers of excellences (COE), such as HR business partners, compensation, benefits, disability management and/or payroll for more complex or appropriately escalated inquiries

Job Specifications

Typically has the following skills or abilities

• Two to four years of experience providing high level administrative service and/or has supported projects
• Knowledge of Human Resources general practices and principles
• Proficient with spreadsheet, word processing and presentation applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills with some experience giving presentations
• Ability to meet tight deadlines and manage multi-tasked workload
• Ability to navigate through multiple computer applications including, but not limited to HRIS, intranet, multiple Applicant Tracking Systems and external vendor sites; and knowledge of various computer software applications
• For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment
• #LI-VISIONCARE

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here .

Salary Ranges: $17.85 - $28.88

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status . We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.