Purchasing Agent

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 55,000 - 85,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Military and Veterans Affairs seeks a Purchasing Agent to manage procurement activities, review needs, award bids, and process procurement documents, ensuring supplies, contracts, and services are handled timely.

You will create purchase orders using the SAP system and SRM software, maintain procurement records, reconcile invoices, and resolve issues with program offices.

Qualifications

• Three years of experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services.
• Three years of experience in requisitioning, receiving, storing, distributing, and maintaining inventory of goods.
• An equivalent combination of experience and training; post-high school education may be substituted on a year-for-year basis for purchasing or stores experience to a maximum of two years.

Responsibilities

• Supply Procurement: Acquire supplies, consumables, and materials for program offices and veterans homes.
• Bid Preparation: Prepare bid packages, review specifications, and discuss purchase requirements with end users.
• Contract Review: Assess contractor performance records and assist contractors with procedures and documentation.
• Order Processing: Create purchase orders, facility credit card orders, and supply contracts using SAP SRM and SRM software.
• Record Management: Maintain procurement documents according to retention schedules and policy requirements.
• Issue Resolution: Reconcile invoices, resolve discrepancies, and troubleshoot procurement issues with program offices.

Tools

SAP SRM

SAP

Job description

Are you ready to make a meaningful impact as a Purchasing Agent with the Department of Military and Veterans Affairs? In this position, you help ensure that procurement activities follow rules, meet agency needs, and support daily operations. Your work strengthens the connection between vendors, staff, and program offices. Become part of a mission-focused team that depends on strong judgment and clear communication.

This position supports purchasing activities for the department by reviewing needs, awarding bids, and processing procurement documents. The role ensures that supplies, contracts, and services are handled in a timely and accurate manner. As a Purchasing Agent, you will perform the following duties:

• Supply Procurement:Acquire supplies, consumables, and materials for program offices and veterans homes
• Bid Preparation:Prepare bid packages, review specifications, and discuss purchase requirements with end users
• Contract Review:Assess contractor performance records and assist contractors with procedures and documentation
• Order Processing:Create purchase orders, facility credit card orders, and supply contracts using the SAP system and Supplier Relationship Management (SRM) software
• Record Management:Maintain procurement documents according to retention schedules and policy requirements
• Issue Resolution:Reconcile invoices, resolve discrepancies, and troubleshoot procurement issues with program offices

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 7.5 hours per day; 37.5 hours per week
• Work hours are 1st shift (7:00 AM to 3:00 PM), Monday - Friday, with a 30-minute lunch. Your schedule may change based on operational needs.
• Travel and overtime: As needed
• Telework:You may have the opportunity to work from home (telework) part-time up to 5 days within a 10-day pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Annville. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services; or
• Three years of experience in requisitioning, receiving, storing, distributing, and maintaining inventory of goods; or
• An equivalent combination of experience and training. Post-high school education may be substituted on a year-for-year basis for purchasing or stores experience to a maximum of two years.

Additional Requirements:

• You must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance toFort Indiantown Gap.
• You must be able to perform essential job functions.

Legal Requirement:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.