Clerical Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support the Nursing Services Department at the Southeastern Veterans Center. You will handle clerical tasks, maintain records, manage mail and supplies, and assist with scheduling and resident services, ensuring smooth unit operation and timely task completion.

The role emphasizes accuracy, discretion and professional service within a 37.5-hour work week, with no telework option.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent experience.
• Graduation from high school or an equivalent combination of experience and training.
• Preferred: experience with Microsoft Excel.

Responsibilities

• Mail processing and distribution to units and residents.
• Submit supply requisitions and maintain inventory.
• Assemble admission, transfer, death and accident packets for nursing staff.
• Purge medical records, post schedules and distribute documentation.
• Assist with resident support, appointments and phone services.
• Answer calls, route messages, and handle copying/typing/faxing tasks.

Skills

Clerical experience

Microsoft Excel

Education

High school diploma or equivalent

Job description

THE POSITION

As a Clerical Assistant 2 with the Department of Military & Veterans Affairs, you will take on a key role that helps the southeastern Veterans Center run efficiently. This position lets you build strong office skills while assisting the Nursing Services Department. You will support staff, maintain records, and help ensure important tasks are completed on time. Become part of a team that takes pride in serving residents with professionalism and integrity.

DESCRIPTION OF WORK

This position supports the Nursing Services Department by managing clerical tasks that keep units supplied, organized, and operating smoothly. The work helps maintain accurate records, timely communication, and proper distribution of materials. As a Clerical Assistant 2, you will perform the following duties:

• Mail Processing: Collect, sort, process and distribute mail and newspapers to units and residents
• Supply Requests: Submit requisitions for supplies and equipment and maintain inventory at required levels
• Packet Assembly: Assemble admission, transfer, death and accident report packets for nursing staff
• Record Maintenance: Purge medical records, copy and post schedules and distribute needed documentation
• Resident Support: Make arm bands, manage appointment schedules and arrange telephone and cable services
• Communication Tasks: Answer calls, route messages, complete copying, typing and faxing tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 7:30am to 3:30pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration ) ; or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

Preferred Qualifications (not required)

• Previous experience performing clerical duties.
• Previous experience working in Microsoft Excel.
• Previous experience working in a long-term care or large healthcare facility.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.