Purchasing Agent

R.T. Moore; Fort Myers (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical

Vision

Short- & long-term disability

Paid holidays

Profit sharing

No Travel

Job summary

R.T. Moore is seeking a Purchasing Agent to maintain inventory levels and accurate vendor information in line with department requirements. The role supports costing, ordering, and administrative tasks across multifamily and service departments.

You will analyze project scopes to project costs, manage purchase orders, coordinate rentals, and collaborate with project managers on pricing and costs for change orders. Strong communication and ERP experience preferred.

Qualifications

• Clear, effective communications skills – both written and verbal.

Responsibilities

• Analyze project scopes to develop accurate cost projections for budgeting and staffing.
• Track costs of materials to determine final project costs against projections.
• Collaborate with project managers on pricing and costs for materials on change orders.
• Manage multifamily department purchase orders and coordinate equipment rentals when required.
• Process will call and tool orders and track expenses for plumbing departments.
• Assist field engineers with material gaps and obtain specs sheets/submittals in a timely manner.
• Manage multifamily inventory and resolve billing/receiving issues.
• Process returns/credits and track defective material; communicate with project manager on missing parts.
• Process labor recovery funds for service department when defective material is discovered.
• Process model home reimbursements and POs for model home and service reimbursement.
• Back up single-family purchasing as needed.
• Source and vet new vendors ensuring alignment with cost, schedule, and quality.

Skills

Communication skills

Prioritization

Attention to detail

Microsoft Suite

Problem solving

Math skills

Independent work

Education

High school diploma or GED

Associate or Bachelor degree preferred

Tools

Great Plains

Microsoft Office

Job description

Come join our team as a Purchasing Agent!

The Purchasing Agent is critical to ensure the achievement of department objectives, goals by maintaining inventory levels and accurate vendor information in compliance with department requirements.

RESPONSIBILITIES

Costing

• Systematically analyze project scopes prior to each build to develop accurate cost projections to aid in budgeting, planning, and staffing considerations
• Accurately track all costs of individual materials in each project to determine the final project costs against project projections
• Jointly work with project managers on pricing and costs for materials on all change orders

Ordering

• Diligently manage all multifamily department purchase orders from each phase of the project and ensure appropriate equipment rentals are coordinated when required
• Carefully process all will call orders and tool orders and manage all expense tracking for the multifamily plumbing department and assist with plumbing residential and single-family departments when applicable

Administrative

• Expertly assist field engineers with material gaps and work with vendors and suppliers to get specifications sheets and submittal forms in a timely manner
• Conscientiously manage multifamily department inventory and resolve all inventory issues including billing and receiving issues
• Accurately process returns and credits, track defective material, and consistently communicate with the area project manager about missing parts; approve returns and credits for the plumbing multifamily department
• Autonomously process labor recovery funds for the service department when defective material is discovered
• Precisely process model home product reimbursements and free purchase order receipt tracking for the model home and service reimbursement
• Accommodate the back-up needs of the single family purchasing department
• Assertively source and vet new vendors when needed by ensuring all aspects of the potential partnership are in alignment with project cost, schedule, and quality

Special Projects

• Thoroughly track and support the recovery of stolen items from the residential plumbing department

QUALIFICATIONS

• Clear, effective communications skills – both written and verbal
• Aptitude for prioritizing
• Preference for accuracy, attention to detail, and organization
• Mastery of entire Microsoft Suite plus Internet and email
• Experience with, or ability to learn, Great Plains software
• Basic mathematical ability including addition, subtraction, multiplication, and division
• Critical thinking skills and ability to problem solve independently
• A high school diploma or GED is required,
• Associate or Bachelor degree preferred
• 2 years of experience in purchasing or equivalent work
• Well-lighted, heated and/or air-conditioned indoor office setting
• Moderately noisy environment with light traffic, office equipment, and guest entrance
• Sedentary physical activity performing non-strenuous daily activities of an administrative nature

SCHEDULE: Monday to Friday

LOCATION: On-site

SALARY: Salary Exempt

BENEFITS

• Medical
• Vision
• Short- & long-term disability
• Paid holidays
• Profit sharing
• Moderately noisy environment with light traffic, office equipment, and guest entrance
• No Travel

It's time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends!

R.T. Moore is an Equal Opportunity Employer

Equal Opportunity Employer