Purchasing Agent

VarcoMac; Calvert Mobile Home Park (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

VarcoMac is seeking a Purchasing Agent to support procurement of materials, equipment, and tools for electrical service and construction projects. The role reports to the Purchasing Manager and collaborates with project teams, vendors, Accounts Payable, and site staff.

Ideal candidates have 5+ years in procurement, 2+ years electrical estimating, and strong Excel/ERP skills. Onsite in Prince Frederick, with potential for hybrid work; salary range $60,000–$80,000 per year.

Qualifications

• High school diploma or equivalent; procurement training preferred.
• 5+ years procurement/purchasing experience.
• 2+ years estimating experience in electrical construction.
• Experience with enterprise accounting or purchasing systems.
• Knowledge of commercial/industrial electrical markets; training offered.

Responsibilities

• Receive and process material, equipment and tool requests by email for service and construction projects.
• Source requisitions via vendor network to optimize price and availability.
• Evaluate vendor quotes on price, availability, terms and value.
• Negotiate PO pricing and terms within guidelines.
• Create and process purchase orders in the accounting system and with vendors.
• Review order acknowledgements and coordinate deliveries with site personnel.
• Expedite critical orders through vendor relationships and resources.
• Maintain procurement records and vendor files.
• Assist Accounts Payable with invoice discrepancies and PO questions.
• Support shipping and receiving activities as needed.
• Other duties to support purchasing operations and team objectives.

Skills

Procurement best practices

Vendor management

Microsoft Office (Excel, Outlook)

Quote evaluation & negotiation

Communication skills

Project collaboration

Electrical construction estimating

ERP / purchasing systems

Education

High school diploma

Procurement / supply chain training

Tools

ERP / purchasing systems

Job description

VarcoMac is seeking a detail-oriented and highly organized Purchasing Agent to join our purchasing team. This role supports the procurement of materials, equipment, and tools for commercial electrical service and construction projects while helping ensure competitive pricing, product availability, accurate documentation, and timely delivery. The Purchasing Agent will report to the Purchasing Manager and work closely with project teams, vendors, Accounts Payable, and site personnel. This position offers the opportunity to grow with a successful electrical organization as VarcoMac expands its presence in the Washington, D.C. and Baltimore markets.

Key Responsibilities

• Procurement & Order Management
  
  • Receive and process material, equipment, and tool requests submitted by email for service and construction projects.
  • Source material requisitions through the company’s vendor network to identify the best combination of price and availability.
  • Evaluate vendor quotes based on price, availability, terms, and overall value.
  • Negotiate purchase order pricing and terms within established guidelines.
  • Create and process purchase orders through the company’s accounting system and with vendors.
  • Review order acknowledgements and coordinate deliveries with site personnel.
  • Expedite critical orders through vendor relationships and other available resources.
• Vendor, Documentation & Operational Support
  
  • Maintain accurate procurement and purchasing records.
  • Build and maintain productive vendor relationships to support project and operational needs.
  • Assist the Accounts Payable team with invoice discrepancies, purchase order questions, and related issues.
  • Provide support with shipping and receiving activities as needed.
  • Perform other duties as assigned to support purchasing operations and team objectives.

Desired Skills and Experience

• Education & Credentials
  
  • High school diploma or equivalent required; additional education or training in procurement, supply chain, construction, or a related field is preferred.
• Experience
  
  • Five or more years of procurement or purchasing experience.
  • Minimum of two years of estimating experience in electrical construction.
  • Experience using enterprise accounting or purchasing systems.
  • Knowledge of commercial, industrial, and governmental electrical markets is helpful; VarcoMac is willing to train the right candidate.
• Technical & Professional Skills
  
  • Working knowledge of procurement best practices, purchasing procedures, and vendor management.
  • Proficiency with Microsoft Office, particularly Excel, Outlook/Exchange, and Word.
  • Ability to evaluate quotes, compare terms, and make sound purchasing recommendations.
  • Excellent organization and attention to detail, with the ability to manage competing priorities and maintain a high level of productivity in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Ability to collaborate effectively with project teams, vendors, Accounts Payable, and field personnel.

Additional Notes

• This is an onsite position in Prince Frederick with the possibility to be hybrid.
• No visa sponsorship is available for this position.
• Salary range: $60,000–$80,000 per year.