Purchasing Agent

Noble Research Institute; Ardmore (OK); On-site; USD 51,184 - 100,240; Full time

Benefits offered by this job

Professional development opportunities

Collaborative work environment

Competitive salary and benefits

Job summary

Noble Research Institute in Ardmore, Oklahoma is seeking a Purchasing Agent to manage procurement processes including purchase requisitions and orders. You will liaise with vendors, ensure compliance with procurement policies, and process purchasing documentation.

The ideal candidate will possess strong attention to detail, organizational skills, and the ability to communicate efficiently. This full-time position offers a competitive salary, benefits, and opportunities for professional development.

Qualifications

• Strong attention to detail to accurately review purchase orders.
• Excellent organizational skills for handling multiple requisitions.
• Ability to prioritize competing requests and track orders.

Responsibilities

• Processing purchase requisitions and purchase orders.
• Issuing Request for Quotes (RFQ), Invitation to Bids (ITB), and RFPs.
• Processing a variety of purchase-related documents.

Skills

Attention to detail

Organizational skills

Prioritization

Communication skills

Relationship building

Integrity and ethical judgment

Job description

Salary Range

• Purchasing Agent 1: $51,184.00 - $63,979.50
• Purchasing Agent 2: $59,721.00 - $74,654.00
• Senior Purchasing Agent: $80,192.00 - $100,240.50

Full-time relevant work experience will factor into which level a candidate is hired into.

Qualifications

• Strong attention to detail to accurately review purchase orders and vendor documentation and identify discrepancies early on.
• Excellent organizational skills with the ability to handle multiple requisitions, suppliers, and deadlines simultaneously.
• Ability to prioritize competing requests and track orders from requisition through payment and delivery.
• Demonstrated confidence and professionalism during vendor and customer interactions with the ability to communicate clearly and effectively.
• Proven ability to build productive relationships with vendors, internal stakeholders, and cross-functional teams.
• Integrity and ethical judgement ensuring confidentiality and adherence to procurement policies and processes, and ethical standards.

Responsibilities

• Processing purchase requisitions and purchase order
  • Receiving, analyzing and processing purchase requisitions, including reviewing item description, model number, vendor, quantity, terms, price, delivery requirements, approvals, account codes, etc.
  • Ensuring that goods or services are accurately ordered in compliance with company policies.
  • Handling purchase order related issues, including late deliveries, back orders, damaged products, invoice disputes, vendor name change, etc.
• Sourcing (quotes, bids, proposals)
  • Issuing routine and complex Request for Quotes (RFQ), Invitation to Bids (ITB) and Request for Proposals (RFP) as required.
  • Facilitating process to obtain comparable bids to procure goods or services in an accountable and timely manner.
  • Providing specification and vendor identification assistance to customers.
  • Identifying, analyzing and recommending cooperative contracts as applicable.
• Processing and maintaining purchasing documentation
  • Processing a variety of purchase-related documents (i.e., requisitions, purchase orders, quotes, bids, proposals, work purchase agreements, contracts, and certificates of insurance).
  • Maintaining appropriate records for lifecycle of procurement in accordance with company policy.
  • Reviewing contractual language received for any obligations or risk to company and engaging legal review as appropriate.
• Providing training and purchasing support
  • Educating and training employees on purchasing system use, ordering and procurement policies and procedures.
  • Providing purchasing support to customers needing assistance in sourcing goods or services or in resolution of issues.
  • Serving as project lead on procurements, leading the team through the procurement process from need identification to close-out.
• Managing vendor relations and completing marketplace benchmarking
  • Managing vendor relations and conducting periodic reviews of vendor performance.
  • Evaluating current pricing of goods and services in the marketplace to ensure the company's purchase prices are aligned with market standards.

Benefits & Support

• Teach you: Professional development opportunities to hone your skills as a leader and professional.
• Support you: Building solutions for each other, removing roadblocks through regular collaboration across groups, regardless of office location.
• Include you: Inclusive, supportive, and diverse culture that values different perspectives and experiences; we want you to be part of our story.
• Provide you: Competitive salary and benefits including multiple health and retirement options, employee wellness program, recognition program, onsite wellness center, collaborative work environment, and support for community involvement and volunteering.