Purchasing Administrator

Aston Carter; Town of Texas (WI); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Life Insurance

Disability insurance

Paid time off

Paid holidays

Annual discretionary bonus

Job summary

Aston Carter in Georgetown, TX seeks a Purchasing Administrator to support delivery assurance for existing purchase orders and coordinate with suppliers to keep production on schedule. The role focuses on timely delivery, updating ERP records, and escalating delivery risks when needed.

Requirements include a high school diploma, 0-2+ years in Purchasing or related fields, and strong MS Office/ERP/MRP skills. This is a contract-to-hire, onsite position with competitive hourly pay and benefits.

Qualifications

• High school diploma or GED required.
• 0-2+ years of experience in Purchasing, Supply Chain, or Manufacturing Administration.
• Proficiency with Microsoft Office (Excel, Outlook, Word) required.
• Experience using ERP/MRP systems; Syteline (Infor CSI) experience preferred.
• Ability to read/interpret engineering drawings, GD&T knowledge preferred.
• Working knowledge of planning and scheduling concepts (MRP/APS, lead times, shortages, exceptions, required dates).
• Ability to set priorities, meet deadlines, and manage multiple purchase orders in a dynamic aerospace manufacturing environment.
• Strong written and verbal communication skills.
• Collaborative, task-based team mindset.
• Strong problem-solving skills.
• Demonstrated ownership and accountability for issues and resolutions.

Responsibilities

• Own day-to-day delivery assurance activities for existing purchase orders.
• Monitor open purchase orders to ensure material is delivered on time to meet the production schedule.
• Follow up with suppliers to confirm delivery dates and shipment status.
• Renegotiate delivery dates when required to align with internal schedule changes.
• Update purchase orders with revised delivery dates and delivery-related notes in the ERP system.
• Process and act on weekly Open PO reports, reviewing supplier responses and updating delivery commitments.

Skills

Purchasing experience

Supply chain

Manufacturing administration

MS Office

ERP/MRP systems

Syteline (Infor CSI)

Reading drawings / GD&T

MRP/APS planning

Communication skills

Problem solving

Ownership and accountability

Education

High school diploma or GED

Associate degree preferred

Tools

Syteline (Infor CSI)

ERP/MRP systems

Microsoft Office

Excel

Job description

Job Description

Job Title: Purchasing Administrator Job Description

This position provides execution and administrative support to the purchasing team with a primary focus on delivery assurance and supplier follow-up for existing purchase orders. The role is responsible for driving on-time delivery performance by managing supplier communications, renegotiating delivery dates when required, and maintaining accurate delivery commitments to support the production schedule. This position does not negotiate contracts or own sourcing strategy. Instead, it ensures that open purchase orders and supplier commitments remain aligned with internal schedule requirements.

Responsibilities

• Own day-to-day delivery assurance activities for existing purchase orders.
• Monitor open purchase orders to ensure material is delivered on time to meet the production schedule.
• Follow up with suppliers to confirm delivery dates and shipment status.
• Renegotiate delivery dates when required to align supplier commitments with internal schedule changes.
• Update purchase orders with revised delivery dates and delivery-related notes in the ERP system.
• Process and act on weekly Open PO reports, including reviewing supplier responses and updating delivery commitments.
• Escalate delivery risk as needed.
• Review internal exception shortage and late to required reports and take action to align part deliveries with the production schedule.
• Coordinate the return of non-conforming material to suppliers for rework or replacement.
• Track supplier rework or replacement commitments and delivery timelines.
• Communicate the status of returns to purchasing and operations.
• Maintain accurate records of delivery commitments, supplier communications, and follow-ups.
• Support Buyers by managing delivery follow-up and exception resolution activities.
• Provide status updates related to delivery performance and open issues.
• Perform special projects and cross-coverage activities within the purchasing team as needed.

Essential Skills

• High school diploma or GED required.
• 0-2+ years of experience in Purchasing, Supply Chain, or Manufacturing Administration.
• Proficiency with Microsoft Office (Excel, Outlook, Word) required.
• Experience using ERP/MRP systems; Syteline (Infor CSI) experience preferred.
• Ability to read and interpret engineering drawings, specifications, and revisions for machined and sheet metal parts; GD&T knowledge preferred.
• Working knowledge of planning and scheduling concepts (MRP/APS, lead times, shortages, exceptions, required dates).
• Ability to set priorities, meet deadlines, and manage multiple purchase orders in a dynamic aerospace manufacturing environment.
• Strong written and verbal communication skills.
• Collaborative, task-based team mindset.
• Strong problem-solving skills.
• Demonstrated ownership and accountability for identifying issues and driving problem resolution.

Additional Skills & Qualifications

• Associate degree preferred.
• Manufacturing environment experience preferred.

Work Environment

Working conditions are normal for that of a manufacturing/machine shop/office environment. The company offers medical, dental, and vision insurance with a generous portion of the premium paid by the employer, a 401(k) with company match, life insurance, disability insurance, paid time off, and paid company holidays. Employees are also eligible for an annual discretionary bonus. The company organizes fun activities each month, such as cookouts, baking competitions, cornhole tournaments, and water balloon fights.

Job Type & Location

This is a Contract to Hire position based out of Georgetown, TX.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Georgetown, TX.