Procurement Coordinator

American Flowform & Machining; Billerica (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

American Flowform & Machining is seeking a detail-oriented Procurement Coordinator to support purchasing and procurement activities in a manufacturing environment. You will coordinate day-to-day purchasing, process and track orders, and engage with suppliers to secure timely deliveries at competitive terms.

Responsibilities include managing supplier records, analyzing pricing data, and assisting in negotiations while collaborating with Finance, Operations, and Warehouse teams to resolve issues

Qualifications

• 1–3 years of procurement, purchasing, supply chain, or related administrative experience.
• Must be a U.S. citizen due to federal contracts and ITAR/EAR-regulated data.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Excel, Word, and purchasing/ERP systems.
• Ability to analyze pricing, quotes, and purchasing data.

Responsibilities

• Coordinate day-to-day purchasing and procurement activities.
• Prepare, process, and track purchase orders and requisitions.
• Obtain and compare supplier quotations, pricing, and terms.
• Communicate with vendors regarding orders, pricing, delivery schedules, and issues.
• Monitor inventory levels and coordinate replenishment as needed.
• Track shipments and follow up on delayed or incomplete deliveries.
• Maintain accurate supplier, purchase order, invoice, and procurement records.
• Verify invoices against purchase orders and receiving documentation.
• Assist with supplier selection, evaluation, and relationship management.
• Support contract and pricing negotiations as required.
• Ensure purchases comply with company policies, budgets, and approval procedures.
• Work closely with Finance, Operations, Warehouse, and other departments to resolve purchasing issues.
• Prepare procurement reports and provide updates on purchasing activities and supplier performance.
• Identify opportunities to reduce costs and improve procurement processes.
• Assist in managing and updating the Supplier Scorecard System

Skills

Purchasing & procurement

Purchase order processing

Supplier negotiations

Inventory coordination

Invoice & document management

Cost analysis

ERP/procurement systems

Microsoft Excel

Communication & organization

Education

Procurement or related field preferred

Tools

ERP/procurement systems

Job description

The Procurement Coordinator supports the purchasing and procurement process by coordinating purchase orders, communicating with suppliers, tracking deliveries, maintaining procurement records, and ensuring goods and services are obtained on time and at competitive prices.

Additional Responsibilities

• Coordinate day-to-day purchasing and procurement activities.
• Prepare, process, and track purchase orders and requisitions.
• Obtain and compare supplier quotations, pricing, and terms.
• Communicate with vendors regarding orders, pricing, delivery schedules, and issues.
• Monitor inventory levels and coordinate replenishment as needed.
• Track shipments and follow up on delayed or incomplete deliveries.
• Maintain accurate supplier, purchase order, invoice, and procurement records.
• Verify invoices against purchase orders and receiving documentation.
• Assist with supplier selection, evaluation, and relationship management.
• Support contract and pricing negotiations as required.
• Ensure purchases comply with company policies, budgets, and approval procedures.
• Work closely with Finance, Operations, Warehouse, and other departments to resolve purchasing issues.
• Prepare procurement reports and provide updates on purchasing activities and supplier performance.
• Identify opportunities to reduce costs and improve procurement processes.
• Assist in managing and updating the Supplier Scorecard System

Basic Qualifications

• Procurement, or a related field preferred.
• 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative role.
• Must be a U.S. Citizen due to the nature of the work, compliance with federal contracts, and exposure to ITAR/EAR-regulated technical data.
• Strong organizational and time-management skills.
• Excellent communication and negotiation skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Excel, Word, and purchasing/ERP systems.
• Ability to analyze pricing, quotes, and purchasing data.
• Strong problem-solving and follow-up skills.

Knowledge, Skills and Abilities

• Purchasing & procurement
• Purchase order processing
• Supplier negotiations
• Inventory coordination
• Invoice and document management
• Cost analysis
• ERP/procurement systems
• Microsoft Excel
• Communication and organization

The job operates in a manufacturing atmosphere. The work environment characteristics described here are representative of those any employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to:

• Vibration, or works near moving mechanical parts and high, precarious and congested places
• Occasionally exposed to risk of electrical shock
• Work on or near moving mechanical parts
• Exposed to prolonged risk of loud to moderate noise throughout the day.
• Hearing protection is recommended in all areas of the shop and is provided by the Company

Physical Demands

The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to:

• Walk; sit; stand; bend; lift; reach with hands and arms; stoop; kneel; crouch; crawl; use hands to fingers; handle or feel objects; and move continually during working hours
• Lift over 50 pounds, along with over the head lifting
• Vision abilities, peripheral vision, depth perception, and the ability to adjust and focus
• Able to work flexible hours – including over-time, and weekends to meet customer demands

Personal Protective Equipment

required to perform the essential functions of this job

• ANSI rated metatarsal shoes
• Safety glasses

Disclaimers

The job description is:

• Intended to describe the general nature and level of work being performed by employees assigned to this job title. It is not intended to be construed as an exhaustive list of all responsibilities, duties, skills and behaviors of employees in this job.
• Not an employment agreement or contract. Applied Aerospace and Defense has the exclusive right to alter this job description at any time without notice.
• Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.

Applied Aerospace and Defense will provide equal employment opportunities to all applicants without regard to applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.