Purchasing & Administrative Services Coordinator

Regent University; Virginia Beach (VA); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Flexible spending accounts

Tuition incentives

Retirement plans

Paid time off

Job summary

Regent University seeks a Purchasing & Administrative Services Coordinator in Virginia Beach, VA. The role supports Admin Services & Purchasing; coordinates film shoots and staff events, manages scheduling, and assists with purchasing and insurance issues.

Ideal candidates are detail‑oriented with strong communication, able to multi‑task, and comfortable handling multiple events and forms simultaneously.

Qualifications

• High school graduate required; bachelor's degree preferred.
• 1 year experience in an administrative office position preferred.
• 2 years’ experience in keyboarding & Microsoft Word required; Excel and Access a plus; editing/grammar proficiency.

Responsibilities

• Process and approve all room reservation requests for meetings, events, and shoots for staff/faculty and outside groups.
• Publish events to online events calendar for students, faculty, staff and the public.
• Coordinate event setup forms and diagrams; work with event coordinators for clarity; queue labor with housekeeping.
• Work with HR to approve new drivers; maintain driver database; check driver histories as needed.
• Liaise with insurance broker and claims dept for vehicle and event-related insurance issues.

Skills

Detail-oriented

Excellent communication

Multi-tasking

Prioritize

Education

High school graduate

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Access databases

Job description

The Purchasing & Administrative Serves Coordinator acts as a primary support position for Admin Services & Purchasing department. This role will assist in the areas of scheduling, online events calendar publishing, event logistics planning & coordination, & purchasing assistance. Tasks include scheduling/planning/coordinating film shoots & meetings/events for staff/faculty, events calendar, outside group inquiries & events, bridal photo requests, event setup forms, insurance issues, driver history policy, and various other administrative services tasks.

Work Location:Virginia Beach, VA

Salary: $46,200 annually

Essential duties:

• Process & approve all room reservation requests for simple meetings, events, photo/film shoots from faculty, staff, CBN, & outside groups; coordinate CBN & outside group film shoots & events.
• Publish events to online events calendar for ease of use by students, faculty, staff, & general public.
• Process special event setup forms & diagrams for upcoming events; work with event coordinators for clarity & conciseness; consider how events can share setups to streamline labor; put into queue for housekeeping setup team.
• Work with Human Resources to approve new drivers; maintain database of Regent employee drivers; keep Driver Alert current on DMV website; check driver histories on current employees as needed through Virginia DMV or HireRight.
• Liaise with insurance broker for insurance questions (vehicles, general liability, film shoots, etc.); liaise with insurance claims dept for claims on Regent vehicles, rented equipment, student film shoots property damage, other property damage, visitors at events.

Qualifications:

• High school graduate required; bachelor's degree preferred
• 1 year experience in an administrative office position preferred. 2 years’ experience in keyboarding & Microsoft Word required; Excel spreadsheets & Access databases a plus; Editing/grammar proficiency required
• Must be comfortable with mobility and able to lift a minimum of 20 lbs
• Must maintain a valid driver’s license with satisfactory driving history

Candidates must have:

• Detail-oriented, diligent, highly motivated, excellent communication skills and the ability to deal effectively with students, employees, and the public
• Ability to multi-task, prioritize, and manage multiple events and details at one time is essential
• Must put Christ first in every part of his/her life; strive for excellence in work habits and personal life; exhibit leadership in work teams
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.