Administrative Coordinator

Regent University; Virginia Beach (VA); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Flexible spending accounts

Tuition incentives

Retirement plans

Time off

Job summary

Regent University in Virginia Beach, VA is seeking an administrative specialist to support coaching inquiries and career services programs. You will handle scheduling tools, shared inboxes, and alert platforms while ensuring data accuracy and smooth operations.

You will oversee Handshake administration, generate reports on participation and employer engagement, and help promote programs through newsletters and social media.

Qualifications

• Bachelor's degree in business, communications, human resources, or a related field.
• Previous experience in career or client services, client relations, or related role preferred.

Responsibilities

• Manage administrative systems supporting coaching inquiries, including scheduling tools, shared inboxes, and alert platforms.
• Provide operational support for student success and career services programs, events, presentations, and resources.
• Oversee day-to-day administration of the Handshake platform, ensuring data accuracy, responsiveness, and effective utilization.
• Generate and maintain reports on key metrics (participation, employer engagement, event attendance, outcomes) to support decision‑making.
• Coordinate communications and marketing efforts, including newsletters and social media, to promote programs and opportunities.

Skills

Communication

Interpersonal skills

Tech affinity

Education

Bachelor's degree (business, communications, human resources or related)

Tools

Handshake

CRM software

CMS interface

MS Office

Job description

Work Location:

Virginia Beach, VA

Salary:

$16 - $18 per hour

Essential duties:

• Manage administrative systems supporting coaching inquiries, including scheduling tools, shared inboxes, and alert platforms.
• Provide operational support for student success and career services programs, events, presentations, and resources.
• Oversee day-to-day administration of the Handshake platform, ensuring data accuracy, responsiveness, and effective utilization.
• Generate and maintain reports on key metrics (e.g., participation, employer engagement, event attendance, outcomes) to support decision‑making.
• Coordinate communications and marketing efforts, including newsletters and social media, to promote programs and opportunities.

Qualifications:

• Bachelor's degree in business, communications, human resources, or a related field
• Previous experience in career or client services, client relations, or a related role is preferred

Candidates must have:

• Strong affinity for technology
• Excellent written and oral communication and interpersonal skills
• Familiarity with or ability to learn technologies such as Handshake, CRM software, CMS interface, and MS Office
• Ability to work collaboratively with diverse stakeholders, including students, faculty, and employers
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.