Purchasing Admin & Invoice Coordinator

R+L Carriers; Wilmington (OH); On-site; USD 22,041 - 30,307; Full time

Benefits offered by this job

Vacation after 90 days

Employee resorts access

Medical/Dental/Vision Insurance

401(k) with company match

Job summary

R+L Carriers is hiring a Purchasing Administrative Assistant in a full-time role with standard Monday–Friday hours (8am–5pm) at our Wilmington, OH location. The position involves answering calls, scheduling, and preparing documents using Microsoft Office, while supporting Purchasing and Accounts Payable staff.

Ideal candidates have 2+ years of executive support, strong Excel/Outlook skills, and familiarity with Cetaris and Oracle Cloud.

Qualifications

• 2+ years providing executive administrative support in a fast-paced corporate setting.
• Proficiency in Microsoft Office Suite.
• Knowledge of Cetaris and Oracle Cloud.

Responsibilities

• Phone coverage – answer and direct all incoming calls.
• Heavy calendaring; coordinate meetings.
• Create or edit documents using Microsoft Office applications.
• Filing, photocopying, typing, sorting mail and ordering supplies.
• Provide support on phone coverage and other daily activities for other administrative assistants as needed.
• Deal professionally with highly confidential material and information at all times.
• Be a proactive and visible role model to other administrative staff.
• Escalate issues as needed to ensure timely response.
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment.
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships.
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation.
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy.
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Skills

Executive support

Microsoft Office

Office etiquette

Tools

Cetaris

Oracle Cloud

Job description

R+L Carriers is hiring a Purchasing Administrative Assistant in a full-time role with standard Monday–Friday hours (8am–5pm) at our Wilmington, OH location. The position involves answering calls, scheduling, and preparing documents using Microsoft Office, while supporting Purchasing and Accounts Payable staff.

Ideal candidates have 2+ years of executive support, strong Excel/Outlook skills, and familiarity with Cetaris and Oracle Cloud.