Purchasing & Accounts Payable Specialist

Kinkelder BV; Machesney Park (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Kinkelder BV USA is seeking a Purchasing & Accounts Payable Specialist to support purchasing, receiving, and accounts payable across our locations. You will manage open orders from purchase to delivery, follow up with vendors to keep orders on schedule, process drop-ship orders, and help ensure AP records are accurate and reconciled.

This hands-on role requires organization, attention to detail, and strong communication as you coordinate with Inside Sales, Purchasing, and Accounting teams across

Qualifications

• 2+ years of experience in purchasing, accounts payable, order entry, or a similar office role.
• Strong attention to detail and ability to work with recurring reports and deadlines.
• Experience working in an ERP system; Microsoft Dynamics 365 experience is a plus.
• Working knowledge of Excel, including filters, sorting, and basic formulas.
• Clear written and verbal communication skills when working with vendors and coworkers.
• Ability to organize and manage priorities across multiple branches.
• Strong follow-through and problem-solving skills.

Responsibilities

• Purchasing & Vendor Management: Obtain vendor order confirmations; verify pricing, quantities, and ship dates; follow up on past-due items; keep PO information current.
• Receiving & Order Fulfillment: Receive shipments in ERP and match receipts to POs; process and invoice direct-delivery orders; resolve discrepancies.
• Accounts Payable Support: Prepare AP reconciliation reports; research and resolve discrepancies; maintain weekly AP records; ensure PO/receipts/invoices are matched.
• General: Work with Inside Sales, Purchasing, andAccounting teams across multiple locations; communicate with vendors and internal teams to resolve issues; provide backup for other office processes.

Skills

Attention to detail

Communication

Organization

Prioritization

Vendor relations

Tools

Microsoft Dynamics 365

Excel

Job description

Job Description

Job Description

Purchasing & Accounts Payable Specialist

Full Time, 8 am – 5 pm

Position Summary

We're looking for an organized, detail-oriented coordinator to support purchasing, receiving, and accounts payable across our KINKELDER locations. You'll manage open orders from purchase through delivery, follow up with vendors to keep orders on schedule, process drop-ship orders, and help ensure AP records are accurate and reconciled. This is a hands‑on role for someone who enjoys staying organized, following through, and keeping multiple moving parts on track.

Key Responsibilities

Purchasing & Vendor Management

• Obtain vendor order confirmations and verify pricing, quantities, and expected ship dates
• Review the Open Purchase Order Lines report and follow up with vendors on past-due or outstanding items
• Keep purchase order information current and communicate changes or delays to the appropriate teams

Receiving & Order Fulfillment

• Receive incoming shipments in the ERP system and match receipts to purchase orders
• Process and invoice direct-delivery sales orders
• Research and help resolve receiving or order discrepancies

Accounts Payable Support

• Prepare AP reconciliation reports and work with Accounts Payable to research and resolve discrepancies
• Maintain and file weekly AP records
• Help ensure purchase orders, receipts, and vendor invoices are properly matched and documented

General

• Work closely with Inside Sales, Purchasing, and Accounting teams across multiple KINKELDER locations
• Communicate with vendors and internal teams to resolve order, pricing, receiving, and invoice issues
• Provide backup support for other office processes as cross-training grows

Qualifications

• 2+ years of experience in purchasing, accounts payable, order entry, or a similar office role
• Strong attention to detail and ability to work with recurring reports and deadlines
• Experience working in an ERP system; Microsoft Dynamics 365 experience is a plus
• Working knowledge of Excel, including filters, sorting, and basic formulas
• Clear written and verbal communication skills when working with vendors and coworkers
• Ability to organize and manage priorities across multiple branches
• Strong follow-through and problem-solving skills

Preferred

• Experience in a manufacturing or distribution environment
• Familiarity with three-way matching (purchase order, receipt, and vendor invoice)

Company Description

The Kinkelder Company was founded in 1945 in the city of Zevenaar, Netherlands. Over the years, Kinkelder has developed a reputation as a renowned industry leader specializing in the manufacturing and supply of high-quality circular Tungsten Carbide Tipped (TCT) and High-Speed Steel (HSS) saw blades. With a focus on precision and innovation, Kinkelder serves the metal-cutting needs of tube, pipe, and steel bar producers, processors, and service centers worldwide. We pride ourselves in offering a high level of support to our customers. Our tagline, "Cutting Experts" reflects this commitment to enhanced product support and service. KinkelderUSA owns five (5) companies throughout the USA.