Inside Customer Support Specialist

Kinkelder BV; Machesney Park (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Kinkelder seeks an Inside Customer Support Specialist to support our Inside Sales team. You will enter customer orders for products and sharpening services into our ERP system, review orders for accuracy, and ensure timely release to production.

This fast-paced role rewards accuracy, organization, and the ability to manage multiple priorities while maintaining strong customer communication. You'll collaborate with Production, Purchasing, and Inside Sales to provide quotes, lead times, and order

Qualifications

• 1–2+ years of experience in order entry, B2B customer service, inside sales support, or a similar role.
• Fast and accurate data entry with strong attention to detail.
• Experience with an ERP or order management system; Microsoft Dynamics 365 is a plus.
• Basic Excel and Outlook skills including filters, sorting, and simple formulas.
• Clear and professional communication with customers and coworkers.
• Ability to manage incoming calls and emails while handling daily order volume.
• Strong organization, follow‑through, and problem‑solving skills.

Responsibilities

• Respond to customer calls and emails regarding order status, delivery dates, and shipping updates.
• Prepare and send quotes for products and sharpening services.
• Work with Production and Purchasing to provide customers with accurate lead times and product availability.
• Keep customer records, order information, and correspondence current in the ERP system.
• Enter and process customer sales orders for two KINKELDER branches.
• Enter and manage orders for sharpening services, helping ensure they are processed and shipped on time.
• Review orders for accuracy and completeness before releasing them to production.
• Print shipment documentation for manufactured items.
• Follow up on order issues or missing information to help prevent delays.
• Work closely with Inside Sales, Production, and Purchasing to keep customer orders moving.
• Communicate order changes, issues, or delays to the appropriate team members.
• Provide backup support for other office processes as cross‑training grows.

Skills

Fast data entry

Attention to detail

Clear communication

Multitasking

Organization

Problem solving

Education

ERP/order management experience

Tools

Microsoft Dynamics 365

Excel

Outlook

Job description

Inside Customer Support Specialist

Full Time, 8 am – 5 pm

We're looking for an accurate, organized, and efficient Inside Customer Support Specialist to support our Inside Sales team. You'll enter customer orders for products and sharpening services into our ERP system, review orders for accuracy, and make sure they're released to production on time. This is a fast-paced, hands‑on role that's a great fit for someone who is resourceful, detail-oriented, and enjoys keeping things moving while managing multiple priorities.

Key Responsibilities

Customer Communication

• Respond to customer calls and emails regarding order status, delivery dates, and shipping updates
• Prepare and send quotes for products and sharpening services
• Work with Production and Purchasing to provide customers with accurate lead times and product availability
• Keep customer records, order information, and correspondence current in the ERP system

Order Entry & Fulfillment

• Enter and process customer sales orders for two KINKELDER branches
• Enter and manage orders for sharpening services, helping ensure they are processed and shipped on time
• Review orders for accuracy and completeness before releasing them to production
• Print shipment documentation for manufactured items
• Follow up on order issues or missing information to help prevent delays

General

• Work closely with Inside Sales, Production, and Purchasing to keep customer orders moving
• Communicate order changes, issues, or delays to the appropriate team members
• Provide backup support for other office processes as cross‑training grows

Qualifications

• 1–2+ years of experience in order entry, B2B customer service, inside sales support, or a similar role
• Fast and accurate data entry skills with strong attention to detail
• Experience with an ERP or order management system; Microsoft Dynamics 365 experience is a plus
• Basic Excel and Outlook skills, including filters, sorting, and basic formulas
• Clear and professional communication with customers and coworkers
• Ability to manage incoming calls and emails while keeping up with daily order volume
• Strong organization, follow‑through, and problem‑solving skills

Preferred

• Experience in manufacturing, industrial distribution, or a service/repair environment

Company Description

The Kinkelder Company was founded in 1945 in the city of Zevenaar, Netherlands. Over the years, Kinkelder has developed a reputation as a renowned industry leader specializing in the manufacturing and supply of high‑quality circular Tungsten Carbide Tipped (TCT) and High‑Speed Steel (HSS) saw blades. With a focus on precision and innovation, Kinkelder serves the metal‑cutting needs of tube, pipe, and steel bar producers, processors, and service centers worldwide. We pride ourselves in offering a high level of support to our customers. Our tagline, "Cutting Experts" reflects this commitment to enhanced product support and service. KinkelderUSA owns five (5) companies throughout the USA.