Purchase Order Manager

Theuniversityunion; Strathearn (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Theuniversityunion is seeking a seasoned purchasing operations leader in California to oversee a small team and drive PO lifecycle management from entry to receiving in NetSuite. You will coordinate cross-functionally with Merchandising, Traffic, and Receiving, ensuring timely, accurate orders and strong vendor performance.

You will guide process improvements, contribute to ERP implementation planning with SAP-like scope for NetSuite and Shopify, and mentor staff toward higher efficiency and

Qualifications

• 4+ years in purchasing operations, supply chain, or order management.
• 2+ years in supervision or team lead role.
• Strong systems aptitude with ERP platforms.
• Experience coordinating with logistics, traffic, or receiving functions.
• High attention to detail with data accuracy under volume.
• Proficiency in Excel; ability to build and maintain order tracking reports.

Responsibilities

• Manage day-to-day performance of a small team.
• Assign and balance workload across the team; establish productivity standards and monitor accuracy.
• Conduct regular 1:1s, coaching conversations, and annual performance evaluations.
• Partner with Director of Operations and HR on hiring and team development.
• Oversee accurate and timely entry of all purchase orders into NetSuite.
• Own order tracking from PO placement through warehouse receiving confirmation.
• Maintain up-to-date ETA records; proactively identify and escalate delivery risks.
• Manage PO amendments, cancellations, and discrepancy resolution.
• Ensure all PO documentation is complete, filed, and audit-ready.
• Monitor vendor on-time delivery performance and maintain scorecards.
• Serve as the operational escalation point for vendor shipping delays, shortages, and compliance issues.
• Coordinate with Merchandising on vendor communication when delivery issues require buyer-level intervention.
• Own the inbound handoff workflow between Merchandising and PO Operations; ensure buyer PO intent is fully captured before execution begins.
• Coordinate with Traffic and Logistics on inbound freight scheduling, routing, and carrier communication.
• Partner with Receiving and Warehouse & Traffic teams to ensure smooth receiving confirmation and NetSuite closure.
• Provide order status reporting to Merchandising, Operations, and Finance stakeholders on a defined cadence.
• Serve as the PO Operations functional lead for the April 2027 NetSuite/Shopify ERP implementation, including workflow design, UAT participation, and team training.
• Develop and maintain SOPs for all PO entry, tracking, and receiving workflows.
• Identify process gaps and system inefficiencies; escalat(e) with recommended solutions.
• Ensure team proficiency across all relevant systems including NetSuite, Shopify, and carrier portals.

Skills

Team leadership

Excel

Data accuracy

ERP systems

Vendor management

Education

Bachelor's degree in Business or related field

Tools

NetSuite

Shopify

Job description

• Location 61 MORELAND RD,Simi Valley, CA, 93065-1662,United States
• Base Pay $80,000.00 - $100,000.00 / Year
• Job Category Supply Chain, Purchasing, Operations
• Employee Type Exempt

Description

Requirements

Required

• 4+ years of experience in purchasing operations, supply chain, or order management
• 2+ years in a supervisory or team lead role
• Strong systems aptitude with demonstrated experience in ERP platforms
• Experience coordinating with logistics, traffic, or receiving functions
• High attention to detail with a track record of data accuracy under volume
• Proficiency in Excel; ability to build and maintain order tracking reports

Preferred

• NetSuite experience strongly preferred
• Background in wholesale distribution, e-commerce, or consumer products
• Experience supporting or participating in an ERP implementation
• Familiarity with Shopify or similar e-commerce platforms
• Bachelor's degree in Business, Supply Chain, Operations, or related field, or equivalent experience

Summary

Key Responsibilities

Team Leadership & Performance Management

• Manage day-to-day performance of a small team
• Assign and balance workload across the team; establish productivity standards and monitor accuracy
• Conduct regular 1:1s, coaching conversations, and annual performance evaluations
• Partner with Director of Operations and HR on hiring and team development

PO Lifecycle Management

• Oversee accurate and timely entry of all purchase orders into NetSuite
• Own order tracking from PO placement through warehouse receiving confirmation
• Maintain up-to-date ETA records; proactively identify and escalat delivery risks
• Manage PO amendments, cancellations, and discrepancy resolution
• Ensure all PO documentation is complete, filed, and audit-ready
• Monitor vendor on-time delivery performance and maintain scorecards
• Serve as the operational escalation point for vendor shipping delays, shortages, and compliance issues
• Coordinate with Merchandising on vendor communication when delivery issues require buyer-level intervention

Cross-Functional Coordination

• Own the inbound handoff workflow between Merchandising and PO Operations - ensure buyer PO intent is fully captured before execution begins
• Coordinate with Traffic and Logistics on inbound freight scheduling, routing, and carrier communication
• Partner with Receiving and Warehouse & Traffic teams to ensure smooth receiving confirmation and NetSuite closure
• Provide order status reporting to Merchandising, Operations, and Finance stakeholders on a defined cadence

Systems & Process

• Serve as the PO Operations functional lead for the April 2027 NetSuite/Shopify ERP implementation, including workflow design, UAT participation, and team training
• Develop and maintain SOPs for all PO entry, tracking, and receiving workflows
• Identify process gaps and system inefficiencies; escalat with recommended solutions
• Ensure team proficiency across all relevant systems including NetSuite, Shopify, and carrier portals