Purchase Assistant

Upstate Medical University; City of Syracuse (NY); On-site; USD 45,000 - 95,000; Full time

Job summary

Upstate Medical University is seeking a Purchase Assistant to manage procurement processes including requisition coding and vendor communication. Candidates should possess an Associate's Degree and relevant experience, with a focus on compliance with New York State procurement regulations.

Qualifications

• Minimum two years relevant experience with NYS Purchasing system preferred.
• Excellent communication, analytical, and customer service skills required.

Responsibilities

• Review and code purchase requisitions.
• Contact vendors for quotes and order placements.
• Assist with procurement process compliance.

Skills

Communication

Analytical

Customer Service

Education

Associate's Degree

Job description

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Job Summary

The Purchase Assistant will review and code State and Research Foundation purchase requisitions for required information; contact end users for additional information or clarifications; contact vendors for quote, order placement, shipping, etc. Input coded requisitions on SUNY FMS workflow for data entry. Place orders on-line or by telephone. Set up blanket purchase orders. Set up new vendors in SFS. Advise end users on procurement process. Assist with coordination of office desk top delivery program. Troubleshoot problems with end users, vendors, Accounts Payable, and Receiving. Code requisitions for petty cash. Reconcile credit card purchases monthly. Assist with data entry or processing of purchase orders when needed. Expedite orders; make arrangements for returns and complete paperwork. Additional duties as directed. Assure compliance with New York State and SUNY procurements rules and regulations. Assure compliance with Research Foundation procurement rules and regulations.

Job Summary

The Purchase Assistant will review and code State and Research Foundation purchase requisitions for required information; contact end users for additional information or clarifications; contact vendors for quote, order placement, shipping, etc. Input coded requisitions on SUNY FMS workflow for data entry. Place orders on-line or by telephone. Set up blanket purchase orders. Set up new vendors in SFS. Advise end users on procurement process. Assist with coordination of office desk top delivery program. Troubleshoot problems with end users, vendors, Accounts Payable, and Receiving. Code requisitions for petty cash. Reconcile credit card purchases monthly. Assist with data entry or processing of purchase orders when needed. Expedite orders; make arrangements for returns and complete paperwork. Additional duties as directed. Assure compliance with New York State and SUNY procurements rules and regulations. Assure compliance with Research Foundation procurement rules and regulations.

Minimum Qualifications

Associate's Degree and a minimum of two (2) years relevant experience (preferably with NYS Purchasing system) or equivalent combination of education and experience required. Excellent communication, analytical and customer service skills required.

Preferred Qualifications

Work Days:

8:00am-4:30pm Monday-Friday

Message To Applicants

Recruitment Office: Human Resources

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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