Publishing Operations Coordinator

Simon & Schuster, Inc.; New York (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) plan

Life insurance

Disability benefits

Paid time off (PTO)

Job summary

Simon & Schuster, Inc. in New York, NY is seeking a Publishing Assistant for Atria Books to provide administrative and publishing support to the Publisher’s Office.

The role involves calendar management, meeting coordination, budgeting, and market research to support seasonal launches and title initiatives. The ideal candidate organizes meticulously, communicates clearly, and thrives in a collaborative publishing environment with a diverse slate of fiction and nonfiction.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and collaboration across departments.
• Discretion when handling confidential information.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, expense reporting, and preparation of correspondence and materials.
• Create agendas, take notes, and track action items for departmental and cross-functional meetings.
• Assist with materials for seasonal launch meetings, sales conferences, acquisitions meetings, and other publishing presentations.
• Maintain publishing schedules, title grids, bestseller reports, preorder updates, and other tracking documents.
• Compile and distribute weekly and seasonal reports, including bestseller lists and sales information.
• Coordinate with editorial, marketing, publicity, sales, production, and rights teams to support titles and initiatives.
• Help track departmental budgets, process invoices, and maintain financial records.
• Conduct research related to authors, titles, market trends, and opportunities.
• Respond to inquiries and serve as a professional contact for authors, agents, and internal partners.
• Provide additional administrative and project support as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Interpersonal skills

Discretion

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Simon & Schuster, Inc. in New York, NY is seeking a Publishing Assistant for Atria Books to provide administrative and publishing support to the Publisher’s Office.

The role involves calendar management, meeting coordination, budgeting, and market research to support seasonal launches and title initiatives. The ideal candidate organizes meticulously, communicates clearly, and thrives in a collaborative publishing environment with a diverse slate of fiction and nonfiction.