Publishing Assistant, Atria Books

Simon & Schuster, Inc.; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical • Dental • Vision

401(k) plan

Life Insurance

Disability benefits

Tuition assistance

PTO

Broad Based Ownership

Job summary

Simon & Schuster is seeking a Publishing Assistant to provide administrative and publishing support to the Publisher’s Office at the Atria Books imprint in New York. The role involves handling calendars, meeting coordination, budgeting support, and preparing materials for seasonal launch and acquisitions meetings.

You will collaborate with editorial, marketing, publicity, sales, and rights teams to help manage title grids, bestseller reports, and marketplace updates, while contributing research

Qualifications

• Prior internship or administrative experience; publishing, media, or related experience is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow projects through to completion.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate effectively across departments.
• Sound judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, expense reporting, and preparation of correspondence and materials.
• Create agendas, take notes, and track action items for departmental and cross-functional meetings.
• Assist with the preparation and coordination of materials for seasonal launch meetings, sales conferences, acquisitions meetings, and other publishing presentations.
• Maintain publishing schedules, title grids, bestseller reports, preorder updates, and other departmental tracking documents.
• Compile and distribute weekly and seasonal reports, including bestseller lists, sales information, competitive title research, and marketplace updates.
• Coordinate with editorial, marketing, publicity, sales, production, managing editorial, and subsidiary rights teams to support priority titles and publishing initiatives.
• Help track departmental budgets, process invoices, and maintain accurate financial records.
• Conduct research related to authors, comparable titles, market trends, and potential publishing opportunities.
• Respond to general inquiries and serve as a professional point of contact for authors, agents, and internal partners.
• Provide additional administrative and project support as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Excellent communication

Interpersonal skills

Discretion

MS Office proficiency

Tools

Microsoft Office

Job description

1230 Ave of the Americas, New York, NY 10036, USA

Simon & Schuster was named to Forbes magazine list of America's Best Mid-Size Employers 2022. Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world's most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Pocket Books, Adams Media, Simon & Schuster Children's Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.

Publishing Assistant, Atria Books

Atria Books is seeking an organized, detail-oriented, and enthusiastic Publishing Assistant to provide administrative and publishing support to the Publisher’s Office.

Our team is a dynamic, diverse, creative group committed to our authors and to publishing their books for maximum impact. Atria publishes a range of bestselling, and award-winning fiction and nonfiction from authors including Colleen Hoover, Allen Levi, Brad Thor, Hannah Grace, Janet Evanovich, Vince Flynn, Zakiya Dalila Harris, Fredrik Backman, Lisa Jewell, Charlamagne Tha God, Taylor Jenkins Reid, Reyna Grande, Rebecca Serle, William Kent Krueger, and many more.

Responsibilities:

• Provide day-to-day administrative support, including calendar management, meeting coordination, expense reporting, and preparation of correspondence and materials.
• Create agendas, take notes, and track action items for departmental and cross-functional meetings.
• Assist with the preparation and coordination of materials for seasonal launch meetings, sales conferences, acquisitions meetings, and other publishing presentations.
• Maintain publishing schedules, title grids, bestseller reports, preorder updates, and other departmental tracking documents.
• Compile and distribute weekly and seasonal reports, including bestseller lists, sales information, competitive title research, and marketplace updates.
• Coordinate with editorial, marketing, publicity, sales, production, managing editorial, and subsidiary rights teams to support priority titles and publishing initiatives.
• Help track departmental budgets, process invoices, and maintain accurate financial records.
• Conduct research related to authors, comparable titles, market trends, and potential publishing opportunities.
• Respond to general inquiries and serve as a professional point of contact for authors, agents, and internal partners.
• Provide additional administrative and project support as assigned.

Qualifications:

• Prior internship or administrative experience; publishing, media, or related experience is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow projects through to completion.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate effectively across departments.
• Sound judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• An interest in commercial publishing and enthusiasm for Atria’s broad and diverse list of fiction and nonfiction.
• A proactive, resourceful, and flexible approach to work.

Simon & Schuster US is an equal opportunity employer (EOE). At Simon & Schuster US, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. We are committed to equal employment opportunity regardless of race, color, national origin, religion, creed, sex (including pregnancy, sexual orientation, gender, gender identity or expression), age, citizenship status, marital status, and Veteran status where protected by law or any other characteristic protected by applicable federal, state, or local law.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable. Additionally, employees have access to our industry-first, Broad Based Ownership program, which makes all employees partners in our shared success.

We are committed to providing reasonable accommodations to qualified individuals in accordance with applicable law. If you need a reasonable accommodation during the application or interview process, please contact us at [insert contact information].

Unrelated emails, such as following up on an application, will not receive a response.

Candidates hired for this or any other posted Simon & Schuster role will be employees of Simon & Schuster, LLC, subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.