Publications Coordinator

Pacer Group; North Wales (Montgomery County); Hybrid; USD 53,000 - 76,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Pacer Group is seeking a Publication Coordinator to support tracking, updates, reporting, budgets, and communications for Scientific Communications & Information Sciences (SCIS) publications. You will collaborate with Publication Managers, agency partners, and stakeholders to ensure timely delivery.

With minimal supervision, you will help coordinate publication planning, congress activities, and review processes.

Qualifications

• BS or BA with 1–2 years of professional experience; medical communications or related fields preferred.
• Excellent interpersonal and written communication skills.
• Strong project management and organizational abilities to handle multiple timelines.
• Ability to work independently and be accountable for deliverables.
• Proficiency in Microsoft applications; comfortable using AI-enabled tools.

Responsibilities

• Support publication planning and meeting notes in monthly team meetings.
• Assist with congress planning, trackers, and final versions of materials.
• Manage document flow with internal/external partners and review processes.
• Maintain publication records and reporting in the publication management system.

Skills

Interpersonal communication

Written communication

Project management

Organizational skills

Microsoft Office

AI tools

Education

BS or BA

Tools

Microsoft Office Suite

Publication management software

Job description

Location: Upper Gwynedd, PA 19454 (Hybrid)

Pay Rate: $47/hr on W2

Work Arrangement: Hybrid (3-days onsite)

Employment Type: Contract

Domain: Pharmaceuticals

Application Deadline: November 20th, 2026

Description:

Qualifications:

Education and Experience

• BS or BA with 1-2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred

Required Experience & Skills

• Advanced interpersonal and written communication skills
• Excellent project management and organizational skills to manage competing timelines and projects
• Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables
• Proficiency in Microsoft applications
• Comfort using AI and AI-enabled tools

Preferred Experience & Skills

• Medical/scientific communications agency experience supporting publications is a plus.
• Publication management software applications experience is a plus.

Notes:

• UPPER GWYNEDD PA
• Hybrid (3-days/wk in office)

Overview:

The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external publication stakeholders to support tracking, capturing project updates, reporting, budgets, and communications for Scientific Communications & Information Sciences Department (SCIS) publications and outputs.

Responsibilities:

With minimal supervision, the Publication Coordinator will support the following areas:

Meeting and Publication Planning Support

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed

Congress Support

• Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes
• Support development of congress compendia for large/major conferences, as assigned
• Support development of abstract planning decks and study statement slides for large/major conferences
• Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides
• Update slide repository upon completion of congress presentations
• This is not an exhaustive list; other congress support tasks may be assigned or required

Publication Review, Tracking, and Reporting

• Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review
• Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives
• Maintain journal and congress listings to support publication planning, tracking, and reporting

Systems, Site Maintenance, Budget, and Compliance Support

• Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication
• Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed
• Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests
• Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards
• Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities
• Assist with quarterly record maintenance and other requests as needed

BENEFITS:

Medical | Dental | Vision | 401(k)

EEOC Compliance:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

DISCLAIMER AI Usage Policy:

Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.