Publication Coordinator

Primary Talent Partners; North Wales (Montgomery County); Hybrid; USD 57,000 - 82,000; Full time

Job summary

Primary Talent Partners has a new contract opening for a Publication Coordinator with a pharmaceutical client in North Wales, PA. This is a 12-month contract to start with the potential for extensions.

The role supports tracking, capture of project updates, reporting, budgets, and communications for SCIS publications. Hybrid schedule, 3 days in office, collaboration with managers and external stakeholders is required.

Qualifications

• BS or BA with 1-2 years of professional experience; experience in medical communications preferred.
• Advanced interpersonal and written communication skills.
• Excellent project management and organizational abilities.
• Ability to work independently, be responsive to stakeholders, and deliver quality work.
• Proficiency with Microsoft applications; comfort with AI-enabled tools.

Responsibilities

• Support publication planning, tracking, reporting, budgets, and communications for SCIS publications.
• Attend meetings, take notes, and maintain planning slides and decks.
• Assist with congress support, document trafficking, and post-congress metrics.
• Manage document flow with internal/external providers and maintain publication records.
• Maintain Datavision records and aid budget tracking and compliance.

Skills

Interpersonal communication

Project management

Independence

Stakeholder management

Written communication

Education

BS or BA in a relevant field

Tools

MS Office

AI tools

Job description

Primary Talent Partners has a new contract opening for a Publication Coordinator to join our pharmaceutical client in North Wales, PA. This is a 12-month contract to start with the potential for extensions.

Pay

$50.39/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Description

The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external publication stakeholders to support tracking, capturing project updates, reporting, budgets, and communications for Scientific Communications & Information Sciences Department (SCIS) publications and outputs.

Responsibilities

With minimal supervision, the Publication Coordinator will support the following areas:

Meeting and Publication Planning Support

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed

Congress Support

• Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes
• Support development of congress compendia for large/major conferences, as assigned
• Support development of abstract planning decks and study statement slides for large/major conferences
• Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides
• Update slide repository upon completion of congress presentations
• This is not an exhaustive list; other congress support tasks may be assigned or required

Publication Review, Tracking, and Reporting

• Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review
• Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives
• Maintain journal and congress listings to support publication planning, tracking, and reporting

Systems, Site Maintenance, Budget, and Compliance Support

• Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication
• Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed
• Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests
• Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards
• Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities
• Assist with quarterly record maintenance and other requests as needed

Qualifications

Education and Experience

• BS or BA with 1-2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred

Required Experience & Skills

• Advanced interpersonal and written communication skills
• Excellent project management and organizational skills to manage competing timelines and projects
• Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables
• Proficiency in Microsoft applications
• Comfort using AI and AI-enabled tools

Preferred Experience & Skills

• Medical/scientific communications agency experience supporting publications is a plus.
• Publication management software applications experience is a plus.

Notes

• UPPER GWYNEDD PA
• Hybrid (3-days/wk in office)

Equal Opportunity Statement

Primary Talent Partners is an Equal Opportunity / Affitative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

Disability Assistance

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at [e-mail]