Publications Assistant

PETA Foundation; United States; Vor Ort; USD 23.000 - 30.000; Vollzeit

Zusammenfassung

PETA Foundation seeks an Administrative Assistant to provide essential support to the Publications Department by managing routine details, coordinating projects, and ensuring follow-through tasks are completed accurately and on schedule.

Responsibilities include daily clerical work, scheduling, maintaining production calendars, archiving, coordinating mailings, researching content, liaising with PETA entities, gathering visuals, and helping with SOPs and quarterly reports. Deadline: 2026-11-06.

Qualifikationen

• Degree in a related field or equivalent experience.
• Experience producing written and visual content.
• Strong research and negotiation abilities.
• Ability to manage multiple projects and work independently or in a team.

Aufgaben

• Perform day-to-day clerical duties: filing, folders, meetings, and correspondence.
• Help maintain production schedules for PETA Global and other publications.
• Archive and index completed publications.
• Arrange mailings of thank-you copies to contributors.
• Research content for PETA Global and requested topics.
• Review cookbooks and blogs for recipe content.
• Liaise with PETA entities to gather content.
• Compile photo and URL lists for PETA Global.

Kenntnisse

Administrative support

Project coordination

Research skills

Communication skills

Organizational skills

Ausbildung

Degree in related field

Tools

Email/Calendar tools

Jobbeschreibung

To provide essential administrative and organizational support to the Publications Department by managing routine details, assisting with project coordination, and ensuring that all follow-through and wrap-up tasks are completed accurately and on schedule

Primary Responsibilities and Duties:

• Perform day-to-day clerical duties, including digital filing, organizing document folders, scheduling meetings, and general correspondence
• Help maintain production schedules for PETA Global and other publications
• Archive and index completed publications
• Arrange mailings of thank-you copies to PETA Global contributors and featured individuals
• Research content for PETA Global as requested
• Review cookbooks and blogs to find recipe content
• Liaise with PETA entities to gather entity content
• Help compile the photo and URL lists for PETA Global
• Help gather visual content, schedule photo shoots, and obtain usage rights agreements
• Compile and maintain SOPs for the production of PETA Global and other publications
• Update and maintain our lists of animal-friendly cartoonists and photographers
• Brainstorm ways to use AI to improve department functions and organization
• Assist with the publication of quarterly reports, other guides, and booklets
• Perform other duties assigned by the supervisor

Requirements

• Degree in a related field, project management experience, or equivalent applicable experience
• Experience producing written and visual content
• Demonstrated exceptional research and negotiation skills
• Proven ability to work cooperatively and independently, and to manage multiple projects
• Proven effective written and verbal communication skills
• Proven exceptional organizational skills and meticulous attention to detail
• Proven ability to establish priorities and meet deadlines
• Commitment to the objectives of the organization

The hourly pay range for this position is $17.00 - $22.30 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate's experience and the cost of living in the area in which the candidate will live and work.

A list of benefits available to qualified employees is available here .

Application Deadline:

Applications for this position will be accepted until November 6, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.