Publication Programs Specialist (Hybrid)

CamWebDir; North Wales (Montgomery County); On-site; USD 87,000 - 137,000; Full time

Job summary

CamWebDir is seeking a Publication Coordinator to support the Scientific Communications & Information Sciences Department (SCIS) publications and outputs. You will assist with tracking, updates, reporting, budgets, and communications, coordinating with publication managers, agency partners, and stakeholders.

In this role, you will attend meetings, prepare summaries, help with planning decks, track congress activities, and ensure timely completion of publication tasks while maintaining compliance

Qualifications

• BS or BA with 1–2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred.
• Advanced interpersonal and written communication skills.
• Excellent project management and organizational skills to manage competing timelines and projects.

Responsibilities

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed
• Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes
• Support development of congress compendia for large/major conferences, as assigned
• Support development of abstract planning decks and study statement slides for large/major conferences
• Travel (up to 10%) to a major conference may be requested to provide onsite support, including poster hanging
• Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides
• Update slide repository upon completion of congress presentations
• This is not an exhaustive list; other congress support tasks may be assigned or required
• Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review
• Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives
• Maintain journal and congress listings to support publication planning, tracking, and reporting
• Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication
• Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed
• Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests
• Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards
• Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities
• Assist with quarterly record maintenance and other requests as needed

Skills

Interpersonal skills

Written communication

Project management

Organizational skills

Microsoft Office

AI literacy

Education

BS/BA in relevant field

Tools

Datavision

Publication management software

AI tools

Job description

CamWebDir is seeking a Publication Coordinator to support the Scientific Communications & Information Sciences Department (SCIS) publications and outputs. You will assist with tracking, updates, reporting, budgets, and communications, coordinating with publication managers, agency partners, and stakeholders.

In this role, you will attend meetings, prepare summaries, help with planning decks, track congress activities, and ensure timely completion of publication tasks while maintaining compliance