Specialist, Publication Management (Hybrid)

RiseMe; North Wales (Montgomery County); Hybrid; USD 87,000 - 137,000; Full time

Benefits offered by this job

Annual bonus

Long-term incentive

Medical, dental, vision coverage

401(k) retirement benefits

Paid holidays and vacation

Job summary

RiseMe is seeking an organized Publication Coordinator to support tracking, updates, reporting, budgets, and communications for SCIS publications.

You will work with publication managers, agency partners, and stakeholders to ensure timely delivery and quality of outputs.

Qualifications

• Advanced interpersonal and written communication skills.
• Excellent project management and organizational skills to manage competing timelines and projects.
• Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables.
• Proficiency in Microsoft applications.
• Comfort using AI and AI-enabled tools.

Responsibilities

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries.
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings.
• Assist the Publication Manager in developing and maintaining publication planning slide decks.
• Assist with other publication support requests as needed.
• Manage document flow to and from internal and external service providers and track publication projects.

Skills

Change Management

Communication

Prioritization

Project Management

Strategic Thinking

Time Management

Education

BS or BA with 1-2 years professional experience

Tools

Microsoft Office

Job description

Job Description

The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external publication stakeholders to support tracking, capturing project updates, reporting, budgets, and communications for Scientific Communications & Information Sciences Department (SCIS) publications and outputs.

Responsibilities:

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed

Meeting and Publication Planning Support

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed

Congress Support

• Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes
• Support development of congress compendia for large/major conferences, as assigned
• Support development of abstract planning decks and study statement slides for large/major conferences
• Travel (up to 10%) to a major conference may be requested to provide onsite support, including poster hanging, etc.
• Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides
• Update slide repository upon completion of congress presentations
• This is not an exhaustive list; other congress support tasks may be assigned or required

Publication Review, Tracking, and Reporting

• Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review
• Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives
• Maintain journal and congress listings to support publication planning, tracking, and reporting

Systems, Site Maintenance, Budget, and Compliance Support

• Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication
• Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed
• Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests
• Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards
• Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities
• Assist with quarterly record maintenance and other requests as needed

Qualifications:

Education and Experience

• BS or BA with at least 1-2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred

Required Experience & Skills

• Advanced interpersonal and written communication skills
• Excellent project management and organizational skills to manage competing timelines and projects
• Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables
• Proficiency in Microsoft applications
• Comfort using AI and AI-enabled tools

Preferred Experience & Skills

• Medical/scientific communications agency experience supporting publications is a plus
• Publication management software applications experience is a plus

Required Skills:

Change Management, Communication, Prioritization, Project Management, Strategic Thinking, Time Management

Preferred Skills:

Medical Communications, Publications Management, Scientific Communications

US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. If you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

The salary range for this role is $87,300.00 - $137,400.00

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits

The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance.

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: 10%

Flexible Work Arrangements: Hybrid

Shift: Not Indicated

Valid Driving License: No

Hazardous Material(s): n/a

Job Posting End Date: 09/30/2026