Hybrid Publication Lifecycle Coordinator

Red Carrot, Inc.; McLean (VA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Training and Development - Tuition Re‌

Healthcare - Medical, dental, vision,

401(k) Plan - with matching

Profit Sharing

Paid Time Off

Job summary

Red Carrot, Inc. seeks a Publication Coordinator to manage the end-to-end lifecycle of document production for the customer’s research communications program.

You will oversee intake, scheduling, approvals, and publication across editors, designers, and reviewers, ensuring on-time delivery. The role requires coordination of multiple publication requests, tracking versions, and maintaining thorough production records.

Qualifications

• Bachelor's degree required in Communications, Business, or Liberal Arts.
• 3–10 years of experience in document management or publishing workflows.
• Strong organizational skills and ability to meet deadlines across multiple concurrent projects.
• Ability to obtain a USDOT Personal Identity Verification (PIV) credential.

Responsibilities

• Manage scheduling and publication-cycle timelines for a high volume of documents.
• Track document versions through the full approval chain across editors, designers, and reviewers.
• Ensure all required sign-offs are obtained prior to publication.
• Coordinate intake and assignment of new publication requests through the project tracking system.
• Support monthly and ad hoc reporting on publication status and production milestones.
• Maintain organized records of production files, approvals, and correspondence.

Skills

Strong organizational skills

Attention to deadlines

Project coordination

Education

Bachelor's degree in Communications, Business, or Liberal Arts

Tools

Project tracking system

Job description

Red Carrot, Inc. seeks a Publication Coordinator to manage the end-to-end lifecycle of document production for the customer’s research communications program.

You will oversee intake, scheduling, approvals, and publication across editors, designers, and reviewers, ensuring on-time delivery. The role requires coordination of multiple publication requests, tracking versions, and maintaining thorough production records.