Publication Coordinator

Red Carrot, Inc.; McLean (VA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Training and Development - Tuition Re‌

Healthcare - Medical, dental, vision,

401(k) Plan - with matching

Profit Sharing

Paid Time Off

Job summary

Red Carrot, Inc. seeks a Publication Coordinator to manage the end-to-end lifecycle of document production for the customer’s research communications program.

You will oversee intake, scheduling, approvals, and publication across editors, designers, and reviewers, ensuring on-time delivery. The role requires coordination of multiple publication requests, tracking versions, and maintaining thorough production records.

Qualifications

• Bachelor's degree required in Communications, Business, or Liberal Arts.
• 3–10 years of experience in document management or publishing workflows.
• Strong organizational skills and ability to meet deadlines across multiple concurrent projects.
• Ability to obtain a USDOT Personal Identity Verification (PIV) credential.

Responsibilities

• Manage scheduling and publication-cycle timelines for a high volume of documents.
• Track document versions through the full approval chain across editors, designers, and reviewers.
• Ensure all required sign-offs are obtained prior to publication.
• Coordinate intake and assignment of new publication requests through the project tracking system.
• Support monthly and ad hoc reporting on publication status and production milestones.
• Maintain organized records of production files, approvals, and correspondence.

Skills

Strong organizational skills

Attention to deadlines

Project coordination

Education

Bachelor's degree in Communications, Business, or Liberal Arts

Tools

Project tracking system

Job description

Publication Coordinator

Level: Journeyman | Work Location: Hybrid - McLean, VA

This position is contingent upon contract award.

ABOUT THE ROLE

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program.

KEY RESPONSIBILITIES

• Manage scheduling and publication-cycle timelines for a high volume of documents
• Track document versions through the full approval chain across editors, designers, and reviewers
• Ensure all required sign-offs are obtained prior to publication
• Coordinate intake and assignment of new publication requests through the project tracking system
• Support monthly and ad hoc reporting on publication status and production milestones
• Maintain organized records of production files, approvals, and correspondence

MINIMUM QUALIFICATIONS

• Bachelor's degree in Communications, Business, or Liberal Arts
• 3-10 years of experience in document management or publishing workflows
• Strong organizational skills and attention to deadlines across multiple concurrent projects
• Ability to obtain a USDOT Personal Identity Verification (PIV) credential

Benefits at Red Carrot:

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there's strength in diversity, offering different perspectives and skills. Together, we can solve our client's biggest challenges. We offer a competitive compensation and benefits package.

• Training and Development - Tuition reimbursement and professional trainings for eligible employees.
• Healthcare - Top-tier medical, dental, vision, life insurance and long-term disability coverage.
• 401(k) Plan - 401(k)-retirement and Roth plan with company matching and no vesting period.
• Profit Sharing - Discretionary profit-sharing plan to all eligible employees after one year of employment.
• Paid Time Off - Provides flexible work hours, paid time off, and 11 federal holidays.

About Us:

Red Carrot is an award-winning, woman-owned small business built for the complexity of federal government work. We partner with clients to advance their goals - powered by a team fueled by passion, backed by intelligence, and grounded in expertise.

From day one, we’ve applied industrial engineering principles and data analytics to solve complex problems with precision. Our approach is research-centric, data-informed, and audience-oriented - and it's how we deliver work that actually moves the needle.

We exist to strengthen the organizations and communities we serve through trusted, purposeful communication. That's not a tagline - it's the standard we hold ourselves to on every engagement.

Headquartered in Miami, Florida, with a strong and growing presence in Washington, D.C., our team works with clients across the country. Distance doesn't dilute our service. We build capacity where our clients need it, delivering Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions that fit their mission - and their moment.

We're the partner organizations turn to when communication challenges are real, the stakes are high, and the work has to matter.