Public Works Contract & Grants Manager

City of Poulsbo; Poulsbo (WA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

City benefits

Job summary

The City of Poulsbo is seeking an experienced financial and program analyst to support the Public Works Department. You will prepare and manage financial and budget reports for capital projects, coordinate with grants and consultants, and support property acquisition and contract administration.

You will ensure procurement compliance with state and federal rules, track performance measures, and provide confidential executive support.

Qualifications

• Bachelor’s degree or equivalent from an accredited college or university in public administration, business, planning, engineering, or a related field.
• Four (4) years of progressively responsible experience supporting or delivering capital projects, including administration of grants, agreements, and/or property acquisitions.
• Proficiency with standard office software and the ability to learn and effectively use City and department computer systems.

Responsibilities

• Primary liaison with the finance department related to budget and project documentation, reporting, forecasting and cashflow.
• Conduct routine research and financial analysis, problem solving with critical thinking and prepare technical correspondence.
• Support and/or lead the acquisition of property for capital projects, including developing procedures, coordinating with right-of-way consultants and other agency staff, processing payments, managing property records and communicating with property owners, consultants, and agency staff.
• Establish and utilize processes and procedures for the administration of grants to ensure compliance and reporting of applicable grant requirements.
• Support the oversight of consultants and contract administration including assisting with contract preparation including preparation of scope, evaluating invoices for completeness and accuracy; processing invoices and contract changes; researching and reconciling invoices and billing discrepancies.
• Develop and utilize tools for reporting and tracking issues and information such as agreements, contracts, grants and property records; provide document control and records management of physical and electronic files as required to meet local and federal requirements.

Skills

Budgeting

Financial analysis

Grant administration

Contract administration

Report writing

Education

Bachelor’s degree in public administration or related field

Tools

Excel

Office software

Job description

The City of Poulsbo is seeking an experienced financial and program analyst to support the Public Works Department. You will prepare and manage financial and budget reports for capital projects, coordinate with grants and consultants, and support property acquisition and contract administration.

You will ensure procurement compliance with state and federal rules, track performance measures, and provide confidential executive support.