Public Works Administrative Specialist

City-of-Garden-City,-Ks; Garden City (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Garden City is seeking an Administrative Clerk to support the Public Works Department. You will handle clerical tasks, data entry, billing, and reporting while answering phones and coordinating with various divisions.

Responsibilities include maintaining department records, processing purchase orders, preparing invoices, and assisting with payroll and accounts payable/receivable. A high school diploma and two years of clerical experience are required.

Qualifications

• High school diploma or GED is required.
• Two years of progressively responsible secretarial work.
• Experience with data entry, payroll, record keeping, and purchasing.

Responsibilities

• Provide administration, clerical, and communication support for Public Works.
• Answer multi-line phones, fax, and two-way radio; handle public inquiries.
• Maintain records for Fleet, Street, and Traffic; input data and compile reports.
• Process purchase orders and enter data; assist with invoicing and monthly reports.
• Record minutes, manage safety records, and assist accounts payable/receivable.

Skills

Data entry

Accounting

Records management

Customer service

Communication

Payroll assistance

Purchasing

Accounts payable/receivable

Office equipment operation

Education

High School diploma or GED

Secretarial/clerical training

Tools

Computer software

Fax/telephone systems

Job description

The City of Garden City is seeking an Administrative Clerk to support the Public Works Department. You will handle clerical tasks, data entry, billing, and reporting while answering phones and coordinating with various divisions.

Responsibilities include maintaining department records, processing purchase orders, preparing invoices, and assisting with payroll and accounts payable/receivable. A high school diploma and two years of clerical experience are required.