Public Works Administrative Services Leader

City of Albany; Albany (OR); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, vision and dental benefits

VEBA contribution for healthcare

Paid time off including vacation, sick

OPSRP retirement benefits

Tuition and book reimbursement

Job summary

City of Albany seeks an Administrative Supervisor to lead the Public Works administrative team and ensure efficient operations across Transit, Streets, Water, Wastewater, Stormwater, Engineering, and the Historic Municipal Airport. You will supervise staff, manage budgets, coordinate records, prepare agendas and notices, and support department leadership with reporting and public processes.

A proactive, confidential, and service‑minded approach is essential to help Albany’s One-City Team deliver

Qualifications

• Associate degree in business administration, public administration, office administration, management
• Six years of progressively responsible administrative experience, including at least two years supervisory experience
• Experience working in municipal government or public sector preferred
• Possession of, or ability to obtain, a valid Oregon driver license

Responsibilities

• Plans, organizes, supervises, and evaluates the department's administrative support function through supervision of staff
• Coordinates administrative workflows and ensures timely service delivery
• Evaluates administrative processes and implements improvements
• Prepares and reviews official documents, agendas, minutes, and notices
• Coordinates meetings, packets, and public process support
• Maintains records management practices and supports department leadership with reporting

Skills

Team leadership

Staff development

Budget coordination

Process improvement

Customer service

Education

Associate degree in business administration, public administration, office administration, management

Job description

City of Albany seeks an Administrative Supervisor to lead the Public Works administrative team and ensure efficient operations across Transit, Streets, Water, Wastewater, Stormwater, Engineering, and the Historic Municipal Airport. You will supervise staff, manage budgets, coordinate records, prepare agendas and notices, and support department leadership with reporting and public processes.

A proactive, confidential, and service‑minded approach is essential to help Albany’s One-City Team deliver