Public Works Administrative Assistant

Who's On the Move; South Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Beaufort is seeking an Administrative Assistant II to support the Public Works Office Manager and oversee administrative duties, reporting, and documentation. The role includes assisting in planning, scheduling, and maintaining records across multiple Public Works divisions such as Traffic Control, Facilities Maintenance, Stormwater, Parks, and Streets.

Requires a high school diploma or GED and five years of administrative experience, plus a SC driver’s license.

Qualifications

• Requires a high school diploma or GED plus five years of administrative experience.
• Valid South Carolina driver’s license required.
• Knowledge of office equipment and MS Office (Word/Excel/PowerPoint).
• Familiarity with Munis software for budget and reporting processes.

Responsibilities

• Assist Office Manager with coordination, preparation, and processing of required reports and documentation.
• Review and evaluate purchase orders and division contracts; support budget reporting.
• Maintain inventories and records; advise on departmental needs and requisitions.
• Understand Public Works operations, city ordinances, and local streets and subdivisions.

Skills

Office admin

Record keeping

Budget reporting

Communication

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Munis

Job description

The City of Beaufort is hiring an Administrative Assistant who works under the direction of the Public Works Office Manager. The Administrative Assistant will assist in overseeing the City of Beaufort’s maintenance to all City administrative duties, reporting and documentation of information, and correspondence for Public Works. Also assist in the planning, scheduling, and participates in the record keeping, of the multiple division of Public Works such as Traffic Control, Facilities Maintenance, Stormwater, Parks and Streets.

ESSENTIAL FUNCTIONS:

The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assist Office Manager with the coordination, preparedness, and processing of required reports and documentation appropriate to the departmental needs; maintains and updates manuals and records.
• Acts as Office Manager primary representative for review and evaluation of Purchase Orders, Public Work Division contracts and/or plans prepared for projects recording; collects information to complete fully processed budget purchases and reporting.
• Inventories, reports, and makes recommendations as to the needs of the Public Works Department to the Office Manager regarding requisitions for needed items regulated to the Budget for each year.
• Have a background knowledge of the workings of Public Works and the City’s Ordinances, along with familiarity of city streets, areas, subdivisions, and history.

EDUCATION AND EXPERIENCE:

Requires a high school diploma or GED equivalent supplemented by five (5) years of administrative experience in Office Operations, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Valid South Carolina driver’s license required. Position requires general knowledge office equipment, and knowledge of Word, Excel, Power Point and Munis software. For more information, visit https://www.governmentjobs.com/careers/cityofbeaufort/jobs/5521140/public-works-administrative-assistant-ii