Public Works Admin & Records Coordinator

City of Beaufort; Beaufort (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Beaufort is seeking an Administrative Assistant to support the Public Works Office Manager. The role involves coordinating reports, maintaining records, handling PO reviews, and assisting with budget reporting for multiple Public Works divisions including Traffic Control, Facilities, Stormwater, Parks and Streets.

Ideal candidates have a high school diploma or GED with five years in office operations, a SC driver’s license, and proficiency in Word, Excel, Power Point and Munis.

Qualifications

• Requires a high school diploma or GED supplemented by five years of administrative experience in Office Operations.
• Valid South Carolina driver's license.
• Proficient with Word, Excel, Power Point and Munis.
• Knowledge of city ordinances and Public Works operations.

Responsibilities

• Assist Office Manager with the coordination, preparedness, and processing of required reports and documentation to departmental needs; maintains and updates manuals and records.
• Acts as Office Manager primary representative for review and evaluation of Purchase Orders, Public Works Division contracts and/or plans, recording; collects information to complete budget purchases and reporting.
• Inventories, reports, and makes recommendations as to the needs of Public Works Department to the Office Manager regarding requisitions for items within annual budget.
• Background knowledge of Public Works workings, City ordinances, and familiarity with city streets, areas, subdivisions, and history.
• Interacts with supervisors, co-workers, vendors, public, and other groups; maintains professional communications.
• Keeps current knowledge of applicable codes, laws, and regulations.
• Coordinates work orders and prioritizes/schedules projects; responds to emergencies.
• Carries out directives of Public Works Director or designee.
• Other duties as assigned by Public Works Director or designee.
• Recall for emergency and standby personnel during natural disasters.
• Handle complaints and information gathering; liaison to HR for workers' comp and litigation issues.
• Cashier duties: petty cash, credit card reconciliation, and timesheet entry.
• Banner scheduling and reconciliation.

Education

High School diploma or GED

Tools

Word

Excel

Power Point

Munis

Job description

City of Beaufort is seeking an Administrative Assistant to support the Public Works Office Manager. The role involves coordinating reports, maintaining records, handling PO reviews, and assisting with budget reporting for multiple Public Works divisions including Traffic Control, Facilities, Stormwater, Parks and Streets.

Ideal candidates have a high school diploma or GED with five years in office operations, a SC driver’s license, and proficiency in Word, Excel, Power Point and Munis.