Public Works Accounts Payable Specialist

County of Pottawatomie; Westmoreland (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

County of Pottawatomie seeks a detail‑oriented A/P Clerk-PW to manage accounts payable/receivable and support the Public Works Department. Under the Office Supervisor, you will process vouchers, balance reports and maintain currency with vendors.

The role requires high school diploma, some college in accounting, and 2–3 years related experience; notary must be obtained within 90 days. Proficiency with spreadsheets, QuickBooks, and Access is preferred.

Qualifications

• A high school diploma, GED, or equivalent is required.
• Two years of college level course work in basic accounting, office management and clerical work is desired.
• Two to three years of similar or related experience is required.
• Current State of Kansas Notary Public, or ability to obtain within 90 days of employment.

Responsibilities

• Process accounts payable and purchase orders; code vouchers and ensure proper billing.
• Handle accounts receivable activities, invoicing, deposits and reconciliations.
• Perform regular bookkeeping: reconcile ledgers, enter journal entries and transfers.
• Enter and reconcile Gross Wages to payroll reports bi-weekly.
• Reconcile monthly credit card statements and perform purchase coding online.
• Maintain petty cash fund and manage travel expenses and reimbursements.
• Maintain department inventory and equipment records; provide admin support for Public Works.

Skills

Spreadsheets

Databases

QuickBooks

Microsoft Access

Asset Management software

Attention to detail

Education

High school diploma or GED

Two years of college coursework in accounting/office management

Notary Public (Kansas)

Tools

QuickBooks

Microsoft Access

Asset Management software

Job description

County of Pottawatomie seeks a detail‑oriented A/P Clerk-PW to manage accounts payable/receivable and support the Public Works Department. Under the Office Supervisor, you will process vouchers, balance reports and maintain currency with vendors.

The role requires high school diploma, some college in accounting, and 2–3 years related experience; notary must be obtained within 90 days. Proficiency with spreadsheets, QuickBooks, and Access is preferred.