Public Transit Operations Support Analyst - Hybrid

Oregon Department of Transportation; Salem (OR); Hybrid; USD 48,000 - 67,000; Full time

Job summary

Oregon Department of Transportation in Salem seeks an Operations Support Analyst to coordinate data flows, interpret grant rules, and support reporting for federal and state programs. You will work across levels with staff, local governments, and transit providers to ensure compliant administration of grants and data-driven decisions.

The role emphasizes process improvement, policy interpretation, and creating reports, databases, and presentations.

Qualifications

• Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations AND two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• Equivalent combination of education and experience.

Responsibilities

• Maintain Public Transportation Division’s system of record for Oregon's passenger transportation vehicle fleet, transit-related equipment, signs/shelters and facilities.
• Proactively work within established procedures and work with program coordinators to evaluate and analyze current and new policies, procedures and rules.
• Create, maintain and improve processes to notify grant recipients of requirements.
• Assist managers in developing and preparing reports, databases, spreadsheets and presentations.
• Research, compile, review and analyze information and data to prepare internal and federal reports.
• Coordinate data requests and reporting with local transit agencies for State and Federal reporting.
• Work with Federal Transit Administration manager to ensure compliance for the division and recipients.
• Resolve discrepancies, errors and omissions by researching, communicating and negotiating solutions with grant recipients.
• Assist regional transit coordinators and grant recipients with administrative functions.
• Identify, develop and recommend new processes and procedures for grant recipients’ agreements.

Skills

Administrative support

Data analysis

Database management

Report preparation

Communication

Education

Associate degree in general office occupations

Tools

Excel / Spreadsheets

Presentations

Job description

Oregon Department of Transportation in Salem seeks an Operations Support Analyst to coordinate data flows, interpret grant rules, and support reporting for federal and state programs. You will work across levels with staff, local governments, and transit providers to ensure compliant administration of grants and data-driven decisions.

The role emphasizes process improvement, policy interpretation, and creating reports, databases, and presentations.