Public Services Admin Specialist (Part-Time)

Village of Bloomingdale; Pride (LA); On-site; USD 19,000 - 30,000; Part time

Job summary

The Village of Bloomingdale seeks a part-time secretarial assistant to provide clerical and reception support across departments. You will handle correspondence, maintain records, process FOIA requests, and keep department data accurate in online and offline systems.

The role requires a high school diploma with secretarial training and 1–2 years of experience; strong communication, data entry, and customer service skills are essential.

Qualifications

• High school diploma or equivalent with secretarial training.
• One to two years of secretarial experience.
• Any equivalent combination of education and experience.

Responsibilities

• Types a variety of routine and non-routine documents such as letters, memoranda, forms, contracts, agreements, specifications, requisitions, vouchers, notifications, reports, invoices, personnel related
• Assists and monitors Department programs/project activity and deadlines and prepare status reports.
• Maintains data for the Department in various online and offline platforms, and in the Village website.
• Answers and directs calls; provides general information; takes and relays messages. Performs customer service functions; responds to and resolves complaints or forwards to appropriate individual.
• Opens and distributes mail; prepares mailings. Files, faxes and copies documents. Performs data entry.
• Orders and maintains inventories and supplies for the Department.
• Maintains files/records for the Department, and process the retention and destruction of said records with the Deputy Village Clerk.
• Researches and collects information and responds to Freedom of Information Act (FOIA) requests for public documents maintained by the Department. Consults with Village FOIA Officer when denials and/or exclusions are required.
• Processes purchase orders and orders supplies.
• Collects user fees, maintains ledger, and makes deposits.

Skills

Secretarial experience

Data entry

Customer service

Communication skills

Education

High school diploma or equivalent

Tools

Computer

Office machines

Job description

The Village of Bloomingdale seeks a part-time secretarial assistant to provide clerical and reception support across departments. You will handle correspondence, maintain records, process FOIA requests, and keep department data accurate in online and offline systems.

The role requires a high school diploma with secretarial training and 1–2 years of experience; strong communication, data entry, and customer service skills are essential.